Desktop & web

Allowing others to join before host in a RingCentral 
Video meeting on RingCentral app desktop and web 
| RingCentral app

The purpose of this article is to provide instructions on how to allow participants to join the meeting before the host or even without the host in RingCentral Video meetings.
 
All scheduled meetings in RingCentral Video require a host. The host can configure the video meeting settings so that other participants can join earlier than the scheduled time or even without the host. This is helpful when the host will be late for the meeting or if the host can’t attend.
 
You need to disable the Participants can only join after me option to allow other participants to join before the host in a meeting. Please note that if the Participants can only join after me option is enabled in your video meeting settings, participants will get the notification ‘Waiting for host’ when they join the meeting before the host.

Configuring video meeting settings via Personal Meeting ID

To allow others to join the meeting before the host, follow these steps:
1. Navigate to Settings via the left-hand navigation bar
2. Select Video 
3. Click Edit at far right of Personal Meeting ID
4. Under Security, ensure that the checkbox for Participants can only join after me is disabled
5. Click Save to initiate a meeting with the current settings instead

Configuring video meeting settings for scheduled meetings

To allow others to join the meeting before the host for scheduled meetings, follow these steps:
1. Navigate to the Video tab via the left-hand navigation tab
2. Click the Schedule button
3. Enter the title of your meeting
4. Under Meeting Settings, enable the Participants can join only after me option
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