Viewing and managing scheduled
RingCentral
Video meetings in the
RingCentral
app
====================================================================================================================================================================================================================
Some RingCentral Video features and meeting controls may appear differently depending on your account. Learn more about [the new RingCentral Video experience](https://support.ringcentral.com/article-v2/using-the-new-ringcentral-video-meetings.html?brand=RingCentral&product=RingEX&language=en_US "").
Once a
RingCentral
Video meeting has been scheduled, you can view, manage, and join the meeting from the
RingCentral
desktop, web, or mobile app.
**Note** : To view and manage your scheduled
RingCentral
Video meetings, you must connect your Outlook or Google calendar to the
RingCentral
app.
Select where you want to view and manage
RingCentral
Video meetings:
## Desktop & web
The **Upcoming meetings** page shows all your scheduled meetings for the next few days. To get to this page, click **
Meetings
** in the left navigation bar, then click **Upcoming meetings**.
Use the icons at the top of the **Upcoming meetings** page to do the following:
* [**Start a video meeting instantly**](https://support.ringcentral.com/article-v2/Starting-RingCentral-Video-meetings-instantly.html?brand=RingCentral&product=RingEX&language=en_US ""): Click **Start**, then follow the prompts to connect your audio and invite participants.
* [**Schedule a video meeting**](https://support.cloudwork.bt.com/article-v2/Scheduling-a-RingCentral-Video-meeting.html?brand=BT&product=Cloud_Work&language=en_US ""): Click **Schedule**, then enter your meeting details and adjust your settings.
* [**Join a video meeting you were invited to**](https://support.ringcentral.com/article-v2/Joining-a-RingCentral-Video-meeting.html?brand=RingCentral&product=RingEX&language=en_US ""): Click **Join**, then enter the meeting information.
* [**Share your screen in a nearby conference room**](https://support.ringcentral.com/article-v2/Share-Laptop-Screen-Using-Rooms-Controller.html?brand=RC_US&product=RingCentral_Rooms&language=en_US ""): Click **Share in room**, then follow the prompts.
Hover over a meeting overview in the list below the icons to do the following:
* [**Join a meeting you were invited to**](https://support.ringcentral.com/article-v2/Joining-a-RingCentral-Video-meeting.html?brand=RingCentral&product=RingEX&language=en_US ""): Click **Join** , then follow the prompts to connect your audio and immediately join the meeting.
* Click the three-dot **More** icon at the right to do the following:
* **Call into the meeting using
RingCentral
** : Tap **Dial in** to connect to the meeting audio using your
RingCentral
extension.
* **Connect a team with the video meeting** : Click **Connect team** then select either:
* *Create new team* : All meeting participants are automatically included. In the **Members** field, you can remove people, or begin typing a name or email address to add people.
* *Use existing team*: Choose from a list of your existing teams.
* **Copy the meeting link** : Click **Copy the meeting link** then paste the link elsewhere as desired.
* **Copy the meeting information** : Click **Copy meeting info** then paste elsewhere as desired. This info includes the meeting link, meeting ID, description, and dial-in number(s) and access code.
* **View the meeting details** : Click **View meeting details** to open the **Meeting details** window. This window includes the above meeting information as well as the list of participants.
From this window, you can also do the following:
* **Search for participants from the list**: Click the search bar.
* **Forward the meeting invitation** : Click the **Forward** icon at the top right, then select either *Forward by message* using the
RingCentral
app or *Forward by email*.
* Click the three-dot **More** icon at the top right to do the following:
* **Connect a team with the video meeting** : Click **Connect team** (see **Connect a team with the video meeting** above).
* **Send an email to the meeting participants** : Click **Email meeting participants**, then select your email provider and follow the prompts.
* **Open the meeting in your connected calendar** : Click the **Open calendar** icon at the top right to be redirected to the meeting window in your connected calendar.
## Mobile
The **
Video
** page shows all your scheduled meetings for the next few days. To get to this page, tap **
Video
** in the bottom menu bar.
Use the icons at the top of the **
Video
** page to do the following:
* [**Start a video meeting instantly**](https://support.ringcentral.com/article-v2/Starting-RingCentral-Video-meetings-instantly.html?brand=RingCentral&product=RingEX&language=en_US ""): Tap **Start** then follow the prompts to connect your audio and invite participants.
* [**Schedule a video meeting**](https://support.ringcentral.com/article-v2/Scheduling-a-RingCentral-Video-meeting.html?brand=RingCentral&product=RingEX&language=en_US ""): Tap **Schedule**, then enter your meeting details and adjust your settings.
* [**Join a video meeting you were invited to**](https://support.ringcentral.com/article-v2/Joining-a-RingCentral-Video-meeting.html?brand=RingCentral&product=RingEX&language=en_US ""): Tap **Join** , then enter or select the meeting ID. Next, tap **Join** on the **Join a meeting** page and select how you'll connect your audio.
* [**Share your screen in a nearby conference room**](https://support.ringcentral.com/article-v2/Share-Laptop-Screen-Using-Rooms-Controller.html?brand=RC_US&product=RingCentral_Rooms&language=en_US ""): Tap **Share in room**, then follow the prompts to select your desired room or enter the meeting ID for the room.
Note: To use this feature, you need to allow the
RingCentral
app to access Bluetooth in your settings.
From a meeting overview in the list below the icons, you can do the following:
* [**Join a meeting you were invited to**](https://support.ringcentral.com/article-v2/Joining-a-RingCentral-Video-meeting.html?brand=RingCentral&product=RingEX&language=en_US ""): Tap **Join** , then follow the prompts to connect your audio and immediately join the meeting.
Note: You can only join a meeting on the mobile app within 30 minutes of its scheduled start time.
* Tap the three-dot **More** icon next to Join to do the following (note: these options may vary depending on the meeting and your settings):
* **Call into the meeting using
RingCentral
** : Tap **Dial in with
RingCentral
** to connect to the meeting audio using a
RingCentral
number.
Note: This option requires an internet connection and will only appear within 30 minutes of the meeting's start time.
* **Call into the meeting using a mobile phone** : Tap **Dial with my phone** (for Android) or **Dial in with my iPhone** (for iOS) to connect to the meeting audio using your mobile phone. This is useful if you don't have an internet connection or your connection is too weak for a video call.
Note: This option will only appear within 30 minutes of the meeting's start time.
* **Connect a team with the video meeting** : Tap **Connect team** then select either:
* *Create new team* : All meeting participants are automatically included. To add or remove people, tap the **Members** field. On the next page, select team members from the contacts list to add them or use the top of the page to remove them.
* *Use existing team*: Choose from a list of your existing teams.
* **Send an email to the meeting participants** : Tap **Email meeting participants**, then select a pre-written message or create a custom message and send.
* **Copy the meeting link** : Tap **Copy the meeting URL** then paste the link elsewhere as desired.
* **View the meeting details** : Tap **View meeting details** to open the **Meeting details** page. This page includes the meeting link, date and time, description, and the list of participants. From this window, you can:
* **Join the meeting** : Tap **Join**.
* **View the full meeting details** : Tap the **Description** field to view the complete meeting description, meeting ID, and dial-in number(s) and password(s).
* **Update other meeting and security settings (for host and moderators only)** : Tap **Meeting options** to view and update additional settings.
* **Invite additional participants** : Tap **Send invite** then select from the following:
* *Invite via message* : Begin entering a name or email in the **To** field or select team members from the contacts list, then tap **Send** at the top right.
* *Invite via email* : Begin entering a name or email in the **To** field then continue sending the email as usual. The meeting invite and link are automatically included. To edit, tap in the body of the email.
* *Invite via other apps*: Tap your desired app, then follow the prompts to share the invite.
* **Join the meeting from a room** : Tap **Join from room** then select a nearby room to join a meeting from the room's system.
Note: This option will only appear within 30 minutes of the meeting's start time.
