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Email templates to rollout RingCentral app
to management and users | RingCentral app 

Below are two email templates designed to introduce the RingCentral app to your employees. Just copy and paste them into your corporate email, customize as needed, and send.
  1. RingCentral app announcement to management: Use this to give your management a heads up before you roll out the app company-wide.
  2. RingCentral app announcement to end-users: Use this to inform users that the RingCentral app is here and ready to use.
Note: Before rolling out the app, ensure all your users have their proper email addresses updated in your RingCentral online account. Doing this ensures the directory in the RingCentral app will correctly auto-populate.

Email template # 1: RingCentral app announcement to management

Use this to inform your organization's business leaders and managers about the RingCentral app. This email template includes information to help them get up to speed and prepare their teams.
Subject Line: Coming Soon: RingCentral app rollout
Dear team leaders,
We're pleased to announce the upcoming rollout of the RingCentral app — your all-in-one communication and collaboration tool. Employees can access the app for team messages, video meetings, and phone calls from their computers, as well as iOS and Android devices. You’ll have these and more:
  • Messaging with file, link, and note sharing
  • Secure video meetings with calendar integration (join right from the app)
  • Softphone to make and receive calls
  • People and team directories
  • Task management tools
  • Stay connected with one easy-to-use tool. Communicate and collaborate both internally and externally from anywhere, anytime, using any device.
  • Avoid email clutter. Quickly ask questions and communicate with individuals and teams.
  • Hold hassle-free meetings. Quickly launch secure video meetings with screen sharing for presentations, demos, face-to-face meetings, and more.
  • Collaborate with coworkers, partners, and customers. Easily communicate, share files and links, and assign tasks with individuals and teams.
  • Stay organized. Plan your work calendar and manage projects.
Company rollout
We will email employees in the next few days to let them know the RingCentral app is available. Please encourage your team members to use the app to reap all its benefits.
Log in at ringcentral.com with your RingCentral credentials and familiarize yourself with the app to get a head start. You can also watch these videos for tips on getting started and learn how to navigate the RingCentral app.
Thank you,
[Insert your signature]


Email template # 2: RingCentral app announcement to end-users

Use this to inform the end-users within your organization about the RingCentral app. This email template includes information to help users get started.
Subject Line: Download the RingCentral app
Dear team,
We're excited to announce the rollout of the RingCentral app, your all-in-one communication tool for messaging, video meetings, and phone calls.
To get started:
  1. Download the desktop app for PC or Mac, or the mobile app for iOS and Android.
  2. Familiarize yourself with some of the key functions and learn how to navigate the RingCentral app.
  3. Check out the RingCentral video library to learn quick tips and more.
Thank you,
[Insert your signature]
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