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Scheduling a RingCentral Video meeting or RingCentral
Meetings session via Google calendar | RingCentral app
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Understanding RingCentral Video
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Starting a meeting
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Scheduling a meeting
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Joining a meeting
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RingCentral Video attendee controls
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RingCentral Video Virtual Background
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RingCentral Video Presentation Mode
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RingCentral Video Breakout Rooms
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RingCentral Video host controls
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RingCentral Scheduler Outlook add-in
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Using the Calendar Migration Tool
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Managing meetings
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Managing RingCentral Video meeting recordings
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Managing your RingCentral Video settings
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Managing RingCentral Meetings recordings
If you’re interested in scheduling a RingCentral Video meeting or RingCentral Meetings session, you can do this across several different platforms, including the RingCentral app, your Google calendar, and your Outlook calendar. For this article, we’ll be discussing how you can schedule a RingCentral Video meeting or RingCentral Meetings session via your Google calendar.
Scheduling a RingCentral Video or RingCentral Meetings session via Google calendar
To schedule a RingCentral Video or RingCentral Meetings session in your Google calendar, follow these steps:
1. Open your Google calendar
2. Click Create in the upper left corner of the web page
3. Enter the title of your meeting and the timeframe of the meeting
4. On the Add guests field under Guests, enter the names or email address(es) of the participant(s) you’d like to invite and select their name(s) from the list
5. Select More options
6. Click Add RingCentral Video meeting or Add RingCentral Meetings depending on which video service you’d like to use
7. Configure the meeting to your preferred settings
8. Select Done to automatically generate the RingCentral Video meeting URL and the meeting details in the email body
9. Click Save to schedule the meeting
Configuring RingCentral Video settings
You’ll find the following RingCentral Video settings when scheduling your meeting using RIngCentral Video.
- Use personal meeting ID: Check this box if you’d like to use your Personal Meeting ID for others to use to join the meeting instead of the meeting link
- Mute audio for participants: Check this box to immediately mute participants when they enter the meeting. Keep in mind that participants can still unmute their audio at any point during the meeting
- Turn off camera for participants: Check this box to immediately turn off the camera for participants when they enter the meeting. Keep in mind that they can still turn their camera on at any point during the meeting
- Require password: Check this box to require a password to enter the meeting
- Set password: If you checked the Require password box, provide an alphanumeric password in this field or use the default option
- Allow participants to join before host: When enabled, this allows the participants to join the meeting before the host
- Only authenticated users can join: Click on this dropdown to allow only authenticated users to join your meeting. Options include: Sign in users, Signed in co-workers
- Only host & moderators can share screen: Check this box if you want to allow only the host and moderators to share their screen during the meeting
Configuring RingCentral Meetings settings
You’ll find the following RingCentral Meetings sessions when scheduling your meeting using RIngCentral Meetings.
- Recurring Meeting: Toggle this on if you want to schedule a meeting with multiple occurrence so that each occurrence uses the same Meeting ID and settings
- Host Video On: Toggle this on to immediately turn on the camera for the host when they enter the meeting
- Participant Video On: Toggle this on to immediately turn on the camera for participants when they enter the meeting
- Audio options: Click on this dropdown to select your audio options. Options include: Telephony Only, VoIP Only, or, Both
- Require meeting password: Toggle this on to require a password to enter the meeting
- Set password: If you checked the Require password box, provide an alphanumeric password in this field or use the default option
- Enable join before host: When enabled, this allows the participants to join the meeting before the host
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