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Using a whiteboard during a RingCentral Video meeting

Last updated on February 2, 2023

All participants in a RingCentral Video meeting can use a whiteboard to illustrate ideas and collaborate with colleagues.

Where do you want to use a whiteboard?

Desktop & web

Mobile

Sharing a whiteboard

While in a meeting, click the arrow next to the Share button, then select Share whiteboard.

You can also share the whiteboard by clicking More > Whiteboard.

You can stop sharing at any time by clicking Stop share at the bottom of the screen. Clicking Stop share won’t erase your whiteboard contents; you can reshare any time.

Note: Before using a whiteboard, make sure your device meets RingCentral Video’s system requirements.

Navigating the whiteboard

Using the minimap

The minimap tool lets you see and move around the entire whiteboard canvas. You can find the minimap by clicking More > Minimap in the left toolbar.

When you select the minimap, a thumbnail of the whiteboard canvas appears in the lower right corner.

The light purple box in the thumbnail shows the whiteboard area displayed on your screen. You can move the light purple box to see other areas of the whiteboard or click and drag a corner to change the area size.

Zooming in and out

Use the tools in the lower right corner to see a different part of your whiteboard canvas.

Zoom out: Click the minus sign.
Zoom in: Click the plus sign.
Fit content: Display all whiteboard objects.
Zoom reset: Reset the whiteboard scale to 100%.

Using whiteboard tools and keyboard shortcuts

While sharing a whiteboard during a RingCentral Video meeting, participants and you can use several convenient tools and keyboard shortcuts.

All whiteboard drawing tools appear in the whiteboard’s left toolbar. Hover over any icon to display the tool’s name, then click to activate the tool.

Select: Click an existing object on the whiteboard to select it. Click, hold, and drag the pointer to select all objects inside an area.
Pen: Click and hold to add freehand drawings using a pen tool.
Shape: Select a shape in the window, then click anywhere on the canvas to add it to the whiteboard.
Sticky note: Click anywhere on the canvas to place a sticky note, then double-click it to add text.
Text: Click anywhere on the whiteboard to place a text box.
Upload image: Choose an image file to place on your whiteboard. By default, images will be in the center of the whiteboard. You can move and adjust the image.
Erase: Click an object to erase it.
Undo/redo: You can undo or redo your last action. You can undo or redo up to 10 actions.
More: Click to expand the toolbar to view all the tools.
Share whiteboard: The current whiteboard will be saved as an image.
Erase whiteboard: Click the icon, then click Confirm to erase all objects from the whiteboard.
Bring everyone to me: All participants will gather in one whiteboard section.
Help: A relevant help article will open in a browser window.
Minimap: A thumbnail of the whiteboard appears in the lower right corner. The light purple box shows what’s currently displayed on your screen. You can move the light purple box to see other areas of the whiteboard or click and drag a corner of the light purple box to change the size of the displayed area.
Background grid: The grid on the canvas will switch from on to off or vice versa.

You can adjust the tool you’ve selected using the bottom toolbar on the whiteboard. Depending on the tool, you can adjust properties, such as text or stroke color, font size, line thickness, and more.

All tools also have these options:

Duplicate: Click to create a copy of the selected object.
Sort: Change the position of the selected object on the whiteboard:
- Send to front
- Bring forward
- Send backward
- Send to back
Delete: Delete the selected object.

Keyboard shortcuts

Use keyboard shortcuts to make your use of the whiteboard more efficient. You can perform many common actions by tapping individual keys or key combinations.

Drawing tools

Action	Shortcut
Switch to the select tool	V
Add a shape	S
Add a circle	O
Add a sticky note	N
Add a text box	T
Add a line	L
Use the pencil	P
Add an arrow	A
Use the vanishing pen	H
Upload an image	I
Erase the whiteboard	E
Grid on/off	G

General

Action	Windows	Mac
Cancel the addition of a selected object then return to pointer tool	Esc	Esc
Select a group of objects	Shift + click on objects	Shift + click on objects
Copy selection	Ctrl + C	Cmd + C
Paste from clipboard	Ctrl + V	Cmd + V
Duplicate an object	Ctrl + D	Cmd + D
Delete an object	Delete/backspace	Delete/backspace
Download whiteboard as PNG	Ctrl + Shift + S	Cmd + Shift + S

Navigation

Action	Windows	Mac
View the minimap	M	M
Drag the canvas	Alt + click	Option + click
Move horizontally along the whiteboard	Shift + mouse wheel	Shift + mouse wheel
Move vertically along the whiteboard	mouse wheel	mouse wheel
Zoom in/out	Ctrl + mouse wheel	Cmd + mouse wheel
Bring everyone to me	Shift + B	Shift + B

Additional information

Whiteboards can’t be shared in breakout rooms.
Meeting recordings won’t capture whiteboards, but you can save the whiteboard as an image before your meeting ends.
You can't use whiteboards in end-to-end encrypted meetings (E2EE). You’ll need to stop sharing the whiteboard to use E2EE.
Whiteboards can have up to 1,000 objects, and you can select up to 100 objects at the same time.
Up to 30 users can draw on the whiteboard at the same time.

Sharing a whiteboard

While in a meeting, tap More in the bottom menu, then select Share whiteboard. You can also access it by tapping Share > Whiteboard.

Note: Before using the whiteboard, make sure your device meets RingCentral Video’s system requirements.

You can stop sharing the whiteboard at any time.

Tap the Close (x) button at the top left.

Tap Stop share in the bottom menu.

Go to More > Close whiteboard.

Tapping Stop share won’t erase your whiteboard contents, and you can reshare at any time until your meeting ends.

When you share your whiteboard, participants and you can use whiteboard tools to collaborate.

Viewing and editing the whiteboard

When you share a whiteboard, all participants can view and edit the whiteboard.

Navigating the whiteboard

Using the mini map

The mini map tool lets you see and move around the entire whiteboard canvas. In mobile phones, the mini map is hidden by default. Click More > Mini map to open it. On tablets, the mini map expands by default.

When you select the minimap, a thumbnail of the whiteboard canvas appears.

The light purple box in the thumbnail shows the whiteboard area currently displayed on your screen. You can move the light purple box to see other areas of the whiteboard or tap and drag a corner of the light purple box to change the size of the displayed area.

Using whiteboard tools

You can select whiteboard tools from the top and bottom toolbar. You can also zoom in and out by using two fingers to pinch in and out.

Tap any icon in the toolbar to use it.

Select: Tap an existing object on the whiteboard to select it. Tap, hold, and drag the pointer to select all objects inside the area.
Draw: Tap and hold to add freehand drawings using a pencil tool. Tap Draw again to open the attribute panel.
Shape: Select a shape in the window. The shape will automatically be added to the canvas after you tap on the shape.
Sticky note: Add a sticky note to the center of the canvas, then tap the text box on the sticky note to add text.
Text: Add a text box.
Upload image: Choose an image file to place on your whiteboard. By default, images will be added to the center of the whiteboard. You can then move the images and change their sizes.
Erase: Tap an existing object on the whiteboard to erase it.
Fullscreen: Enter or exit fullscreen mode.
Undo/redo: The last change to the whiteboard will be undone or redone. You can undo or redo up to 10 actions.
Share whiteboard: Externally share the content of your whiteboard.
Erase whiteboard: Click once, then click Confirm to erase all objects from the whiteboard.
Mini map: Open the mini map.
Bring everyone to me: All participants will gather in one whiteboard section.
Help: Open the support article on your browser.
Background grid: The grid on the canvas will switch from on to off or vice versa.

You can make adjustments to the tool you’ve selected in the toolbar. Depending on the tool, you can adjust properties, such as text or stroke color, font size, line thickness, and more.

Most tools also have these options:

Duplicate: Tap to create a copy of the selected object.
Sort: Change the position of the selected object on the whiteboard:
- Send to front
- Bring forward
- Send backward
- Send to back
Delete: Delete the selected object.

Additional information

You can’t share whiteboards in breakout rooms.
Meeting recordings won’t capture whiteboards, but you can save the whiteboard as an image before your meeting ends. You can also share the whiteboard with other apps.
You can't use whiteboards in end-to-end encrypted meetings (E2EE). You’ll need to stop sharing the whiteboard to use E2EE.
Whiteboards can have up to 1,000 objects, and you can select up to 100 objects at the same time.
Up to 30 users can draw on the whiteboard simultaneously.