Desktop & web

Connecting a meeting with a team in the RingCentral
app desktop and web | RingCentral app

The RingCentral app allows you to easily and quickly contact the meeting participants before or after a meeting. By connecting your video meetings with teams, you can directly send a message to your team, keeping all meetings and team communication in one place.

Connecting a meeting with a new team

1. Navigate to Video via the left-hand navigation bar.
2. Hover your mouse over a scheduled meeting and click Connect.
 
Note: The Connect button will be available if you have set your Video service to RingCentral Video and if the scheduled meeting is a RingCentral Video meeting.
On a scheduled RCV meeting click Connect
3. Select Create new team.
4. On the Create team window, configure the team details (more on this below).
Create team window
5. Click Create.
When a team is created from the scheduled meeting link, the Connect button will change to Message.

Configuring team details when connecting a meeting

  • Team name: Autofills with the meeting title, but you can change the team name if you want.
  • Members: Autofills with the names of the meeting participants. To add a member, type in the name of the user and select their name from a dropdown list or enter an email address in this field.
  • Team description: Description of your team (optional).
  • Type of team: Click on the dropdown menu and choose from the following options:
    • Private: Not visible to other RingCentral app users that are not members of the team. RingCentral app users will need to be invited to a private team, and they will be unable to search for this team if they have not been invited.
    • Public: Anyone can join without an invitation and anyone can find the team via search or the Contacts menu.
  • Allow members to add other members: Only available to private teams, toggle this on if you’d like to allow non-admin members of the team to invite members.
  • Allow members to post messages: When this setting is off, this team will be read-only, which means non-admins will be unable to post a message in this team.
  • Allow members to @team mention: Toggle this setting on if you’d like to allow non-admins to use the @team mention in a message. To learn more about @mentions, visit Use @Mentions in the RingCentral App for Desktop or Web.
  • Allow members to pin posts: Toggle this setting on if you’d like to allow non-admins to pin posts in the conversation.
  • Allow members to add apps: When this setting is on, non-admins can add app integrations in this team. To learn more about adding app integrations, visit Set up App Integrations in the RingCentral App.

Connecting a meeting with an existing team

1. Navigate Video via the left navigation bar.
2. Hover your mouse over a scheduled RingCentral Video meeting and click Connect.
3. Select Use existing team.
Select Use existing team from Connect
4. On the Select team to connect with (meeting name) window, search for the team name or browse through the suggested teams.
Select team to connect with (meeting name) window
5. Click the name of the team you want. You can connect a meeting with any team you’re a member of, even if you’re not the scheduler or an admin of that team.
When a team is created from the scheduled meeting link, the Connect button will change to Message.

Sending a message to a connected meeting

1. Navigate to Video via the left navigation bar.
2. On a scheduled meeting with a connected team, click the Message chat bubble icon to be directed to the message thread of the team in the Message interface of the RingCentral Video app.
3. Send a message to the team. To learn more about sending a message, visit Send a message in the RingCentral app for desktop or web.
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