The purpose of this article is to provide information on how IT admins can update the meetings in Google calendar from RingCentral Meetings to RingCentral Video using the migration tool.
The RingCentral Calendar Migration Tool will transfer all your company users’ RingCentral Meetings invites in Google calendar to RingCentral Video meeting invites. This tool saves time by taking care of updating each user’s previously scheduled meeting invites in bulk.
This tool is best used when you’re first transitioning to RingCentral Video from RingCentral Meetings. To run the Calendar Migration Tool, the user running it must have admin access to your RingCentral company account as well as your Google Workspace company account. If this user does not have admin access to both platforms, they will be blocked from running the tool successfully.
Before running the Calendar Migration Tool, you must first set up a Google service account and create a key to get authorization from Google. To learn how to perform these steps, visit Creating a Google service account and key file
If you’re transitioning from RingCentral Meetings to RingCentral Video and would like to use this tool, we recommend that the admin run the Calendar Migration Tool directly after transitioning to RingCentral Video so that you experience no video service interruptions.
Note: The Calendar Migration Tool may not update customized meeting invites. For example, if a user has made changes to the meeting details information that populates when you schedule a RingCentral Meetings session, such as the meeting invite URL or dial-in information, the Calendar Migration Tool will be unable to update this invite to an RCV meeting.