Desktop & web
Adding a room for RingCentral Rooms
Last updated on March 23, 2022
When you set up a new RingCentral Rooms conference room, you’ll want to create that room within the RingCentral Admin Portal. This will ensure that your users can schedule a RingCentral Rooms meeting in the conference room that is set up with RingCentral Rooms.
Note: Your company’s Office 365 corporate calendar and Google Calendar need to be set up in the RingCentral Admin Portal before you can add a room. See Setting up RingCentral Rooms with Office 365 or Set up RingCentral Rooms with Google Calendar for more information.
Adding a room in RingCentral Admin Portal
- Sign in to your RingCentral online account as an admin.
- Select Meetings from the top bar.
- Click Rooms, then select Rooms list.
- Click Add Room at the far right.
- Select Room under Room Type.
- Enter the Room name.
- Select a calendar service. For multi-tenant systems, such as Office 365, the calendar should auto-populate and you can just select the correct calendar for the room from the dropdown. The calendar typically does not auto-populate for on-premise systems. For on-premise systems, type the calendar email address in the space provided.
- Select a calendar resource.
- If you have a multi-site setting, select a location.
Helpful hint!
Note: If you have multiple office locations, we recommend creating a Room name or naming convention that makes it easier to find and select the conference room when setting up your RingCentral Rooms devices. A typical naming convention consists of [Office Location] - [Conference Room Name]. For example: ‘SF - Ocean Beach,’ or ‘DEN - Breckenridge.’
- Check the box for Room Phone Line to add a phone line for your Room. Learn more about assigning phone numbers to RingCentral Rooms.
- Click Add. To add another room, click Save & Add Another.
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