Desktop & web

Adding a room for RingCentral Rooms

Last updated on March 23, 2022
When you set up a new RingCentral Rooms conference room, you’ll want to create that room within the RingCentral Admin Portal. This will ensure that your users can schedule a RingCentral Rooms meeting in the conference room that is set up with RingCentral Rooms. 
Note: Your company’s Office 365 corporate calendar and Google Calendar need to be set up in the RingCentral Admin Portal before you can add a room. See Setting up RingCentral Rooms with Office 365 or Set up RingCentral Rooms with Google Calendar for more information.

Adding a room in RingCentral Admin Portal

  1. Sign in to your RingCentral online account as an admin.
  2. Select Meetings from the top bar.
  3. Click Rooms, then select Rooms list
  4. Click Add Room at the far right.
  5. Select Room under Room Type.
View of the 'Save' and 'Cancel' buttons in a configuration page
  1. Enter the Room name.
  2. Select a calendar service. For multi-tenant systems, such as Office 365, the calendar should auto-populate and you can just select the correct calendar for the room from the dropdown. The calendar typically does not auto-populate for on-premise systems. For on-premise systems, type the calendar email address in the space provided.
  3. Select a calendar resource.
  4. If you have a multi-site setting, select a location.

Helpful hint!

Note: If you have multiple office locations, we recommend creating a Room name or naming convention that makes it easier to find and select the conference room when setting up your RingCentral Rooms devices. A typical naming convention consists of [Office Location] - [Conference Room Name]. For example: ‘SF - Ocean Beach,’ or ‘DEN - Breckenridge.’
  1. Check the box for Room Phone Line to add a phone line for your Room. Learn more about assigning phone numbers to RingCentral Rooms.
  2. Click Add. To add another room, click Save & Add Another.
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