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Scheduling a RingCentral Video meeting for another
user on Outlook | RingCentral app
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Understanding RingCentral Video
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Starting a meeting
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Scheduling a meeting
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Joining a meeting
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RingCentral Video attendee controls
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RingCentral Video Virtual Background
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RingCentral Video Presentation Mode
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RingCentral Video Breakout Rooms
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RingCentral Video host controls
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RingCentral Scheduler Outlook add-in
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Using the Calendar Migration Tool
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Managing meetings
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Managing RingCentral Video meeting recordings
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Managing your RingCentral Video settings
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Managing RingCentral Meetings recordings
There may be situations where someone in your company would like for you to schedule a meeting on their behalf. Please note that if you’d like to schedule a meeting for someone else, they must first assign you as a delegate in their RingCentral Video settings as well as their Outlook calendar. To learn more about setting a delegate, visit Setting delegates to schedule your RingCentral Video meetings.
If you schedule a meeting for someone else, that meeting will appear in the other person’s calendar and they will become the host of that meeting when they join.
Please note: To schedule a RingCentral Meetings session in your Outlook calendar, you must first have the RingCentral Scheduler Outlook add-in installed. To learn more, visit Installing RingCentral Scheduler Outlook add-in as a user.
Scheduling a meeting for another user in Outlook page
To schedule a RingCentral Video meeting for another user in your Outlook calendar, follow these steps:
1. Open the Outlook desktop or web app
2. If you’re using the new Outlook UI, hover your mouse over New Message at top left and select New Event
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If you’re using the old Outlook UI, click on New Items at top left and select Meeting
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If you’re using the old Outlook UI, click on New Items at top left and select Meeting
3. Specify the title of the meeting, participants you’d like to invite, and the timeframe of the meeting
4. If you’re using the new Outlook UI, select the ellipsis icon in the top bar and click RingCentral Scheduler
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If you’re using the old Outlook UI, select Schedule with RingCentral from the top bar
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If you’re using the old Outlook UI, select Schedule with RingCentral from the top bar
5. Under Schedule on behalf of, click on the dropdown and select the user you’d like to schedule the meeting on behalf of
6. Configure the meeting settings to your preferences and then click Update Meeting
7. Select Send to send the email
If you’d like to learn more about configuring the RingCentral Meetings session settings, visit Scheduling a RingCentral Video session via Outlook.
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