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Configuring your RingCentral Video meeting settings in the Admin Portal

Last updated on December 29, 2022
You can configure the following RingCentral Video settings in the RingCentral Admin Portal:
  • Security settings
  • Basic settings
  • Recordings and post-meeting materials settings
  • Transcript and notes settings
  • Email Notifications settings

Configuring company meeting settings

To configure your company video settings:
  1. Go to the Admin Portal and sign in.
  2. Click Meetings > RingCentral Video > Meetings Settings.
Adjusting settings in the Admin Portal will set default settings for all users in your company account. Users can change their personal default settings with the My Extension tool.
The Admin Portal lets you adjust the following settings:


  • Turn on end-to-end encryption for new meetings by default
  • Allow the use of passwords for scheduled meetings
  • Allow only authenticated users to join meetings
  • Require participants to enter a waiting room before joining a meeting
  • Require host to join before participants can join
  • Restrict screen sharing to hosts and moderators
  • Allow remote control during screen sharing


  • Allow chat in meetings
  • Play a sound when participants join or leave a meeting
Note: Basic settings only apply to newly scheduled meetings after they’ve been changed.

Recordings and post-meeting materials

  • Allow meetings to be recorded
  • Automatically start recording when hosts or moderators join meetings
  • Prepare meeting materials (e.g., transcripts) based on recordings
  • Prepare transcripts
  • Prepare summaries and keywords
  • Prepare highlights 
  • Prepare topics

Transcript and notes

  • Allow meeting transcription
  • Allow only hosts and moderators to access transcripts
  • Allow participants to copy and download transcripts

Email Notifications

  • When meeting recording is ready
  • When meeting recording is deleted
  • When meeting recording is shared
  • When meeting has ended

Lock or unlock meeting settings

Admins can further secure RingCentral Video meetings by using the Admin Portal to lock the settings for all users in the account. Users won’t be able to change any settings that have been locked by the admin.
  1. Go to the Admin Portal and sign in as an administrator.
  2. Click Meetings > RingCentral Video > Meetings Settings.
  3. To prevent participants from changing their settings during a meeting, click the Lock icon. You can return to this page to unlock the setting once the meeting has ended.
Meeting settings in Admin Portal
Users will see a locked icon next to every locked setting.
Locked setting in Meetings settings

Configuring your RingCentral Video meeting settings in My Extension

  1. Go to the Admin Portal and sign in. 
  2. Click Settings > RingCentral Video.
  3. Select the settings that need to be enabled or disabled.
Comfigure meeting settings
Note: Contact your admin to unlock any locked settings.
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