Managing your company's <var class="keyword">
<div style="display: inline;">
RingCentral
</div></var> Video meeting settings
============================================================================================================================

Admins can manage the following <var class="keyword">
<div style="display: inline;">
RingCentral
</div></var> Video settings for their whole company in the Admin Portal:

* [Security settings](#security "")
* [Basic settings](#basic "")
* [Recordings](#recordings "")
* [AI features](#ai-features "") (Admins only)
* [Email notifications settings](#email-notifications "")

Users can also [manage their own video settings](https://support.ringcentral.com/article-v2/Managing-RingCentral-Video-settings-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US "") in the <var class="keyword">
<div style="display: inline;">
RingCentral
</div></var> app and Admin Portal.

Managing company video settings as an admin
-------------------------------------------

To manage your company video settings:

* Sign in to the [<var class="keyword">
  <div style="display: inline;">
  Admin Portal
  </div></var>](https://service.ringcentral.com "").
* In the top menu, click **Meetings**.
* Go to **Meetings Settings**.
* Turn features on or off with the toggle, or click the lock icon to [lock features](#locking-unlocking-meeting-settings "").

  ![](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Configuring-your-company-RingCentral-Video-meeting-settings/topics/media/1-admin-meetings-settings.png)

### Security

* Use end-to-end encryption for scheduled meetings
* Require password for scheduled meetings
* Only authenticated users can join
  * Select*Signed in users* or *Only co-workers in my company*.
* Enable waiting room for
  * Select *Anyone outside my company* , *Everyone* , or*Anyone not signed in.*
* Participants can only join after the host
* Only hosts \& moderators can share screen
* Allow remote control during screen sharing

### Basic

Basic settings apply to newly scheduled meetings after they've been saved.

* Allow chat in meetings
  * Allow private chart
* Entry \& exit tones
  * On entry \& exit
  * On entry only
  * For new participants only
  * Suppress tones after 10 participants

### Recordings

* Allow meetings to be recorded
* Automatically start recording when hosts or moderators join meetings  

### AI Features

* Turn on AI features and allow users access to:
  * [Live transcripts](https://support.ringcentral.com/article-v2/Using-notes-during-a-RingCentral-Video-meeting.html?brand=RingCentral&product=RingEX&language=en_US "")
    * Notes (Only available with transcripts turned on)
  * Closed captions (Only available in[the original RingCentral video](https://support.ringcentral.com/article-v2/Intro-to-RingCentral-Video.html?brand=RingCentral&product=RingEX&language=en_US ""))
  * Translation

Changes may take up to 2 hours to take effect.

### Email notifications

* Send when meeting recording is ready
* Send when meeting recording is deleted
* Send when meeting recording is shared
* Send when meeting has ended

Locking and unlocking meeting settings
--------------------------------------

Admins can further secure <var class="keyword">
<div style="display: inline;">
RingCentral
</div></var> Video meetings by using the Admin Portal to lock the settings for all users in the account. Users won't be able to change any settings that have been locked by the admin.

* Go to the [<var class="keyword">
  <div style="display: inline;">
  Admin Portal
  </div></var>](https://service.ringcentral.com "") and sign in as an administrator.
* Click **Meetings \> <var class="keyword">
  <div style="display: inline;">
  RingCentral
  </div></var> Video \> Meetings Settings**.
* To prevent participants from changing their settings during a meeting, click the **Lock** icon. You can return to this page to unlock the setting once the meeting has ended.

![media/image1.png](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Configuring-your-company-RingCentral-Video-meeting-settings/topics/media/image1.png)

Users will see a locked icon next to every locked setting.

![media/image2.png](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Configuring-your-company-RingCentral-Video-meeting-settings/topics/media/image2.png)

**Additional resources**  
[Managing your video settings in the <var class="keyword">
<div style="display: inline;">
RingCentral
</div></var> app](https://support.ringcentral.com/article-v2/Managing-RingCentral-Video-settings-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US "")  
[Scheduling a <var class="keyword">
<div style="display: inline;">
RingCentral
</div></var> Video meeting](https://support.ringcentral.com/article-v2/Scheduling-a-RingCentral-Video-meeting.html?brand=RingCentral&product=RingEX&language=en_US "")