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Sending a message in the RingCentral app for desktop and web
Last updated on September 19, 2022
RingCentral App for Desktop: Enhanced Messaging - Using the Messaging Toolbar
As outlined in Intro to Message in the RingCentral app, you can use the RingCentral app on your desktop or web browser to start a conversation with one person (a direct message) or with a group of people (a group or team conversation).
You can also send a message to people who don't use the RingCentral app. Doing so will send them an invitation to join so they can start communicating with you. To learn more, read Adding a new user to the RingCentral app desktop and web.
Note: Depending on the permissions set by your admin, external guest users may not be able to send messages.
Sending a new message using New actions
One way you can send a message is by using the New actions (+) button. When you send a message this way, you can start a new conversation with one person or a group of people.
- In the top bar of the RingCentral app on your desktop or web browser, click the New actions button at the far right. A dropdown will appear.
- Select Send new message.
- Enter one or more names or email addresses under Members. Separate multiple names or email addresses with commas or semicolons.
- Type your message in the Type new message field.
- Click Send.
Once you’ve sent a new message, that conversation will appear at the top of your conversations list.
Note: If you’re sending a message to a group of people but decide you’d like to create a team instead, you can click create a team at the bottom of the New message window. Read Creating a new team in the RingCentral app desktop and web to learn more.
Sending a message using the search field
- Click the search field at the top of the RingCentral app on your desktop or web browser.
- Begin typing the name of a person, group, or team to view a list of options.
- Once the desired name appears, click it to open a conversation.
- Begin typing a message in the message field.
- Once you’ve written your message, send it by pressing Enter or Return on your keyboard.
Once you’ve sent your message, it will appear in the conversation as the most recent message.
Note: If your message wasn’t sent, a Resend post red looping arrow would appear in the far right corner of the message. Click the arrow to try resending.
Message options
Selecting any of these options while writing will let you configure your message in specific ways.
- Text formatting tools: Select the Format message icon to edit and format your message (more on this below).
- Attach files: Click the Attach file icon to select a file from your computer or cloud storage services, such as Google Drive, OneDrive/SharePoint, Box, and Dropbox. You can attach any type of file. To learn more, read Attaching a file in a message in the RingCentral app desktop and web
- Emoji: You can select an emoji by clicking the smiling face icon. This will show the emoji menu, where you can either scroll to find your desired emoji or enter keywords into the search field to filter the list of emojis. To learn more, read Using emojis in your messages in the RingCentral app for desktop and web.
- GIF: Find a GIF you want to share by selecting the Share a GIF icon. Select a GIF from the GIPHY library or search for one in the search field
- New task: Select the Create a task icon to post a task to the current conversation. Read Creating a task in the RingCentral app desktop and web for more information
- New event: Select this icon to create a new event. Read Creating an event in the RingCentral app desktop and web for more information
- New note: Select this icon to write a long-form, formatted document. Read Making a note in the RingCentral app desktop and web for more information.
- New code snippet: Select this icon to post a new code snippet. Read Using code snippets in the RingCentral app desktop and web for more information.
Text formatting tools
The rich text editor lets you edit and format your messages. You can preview formatted text and edit it before sending.
The rich text editor offers the following options:
- Bold
- Underline
- Italic
- Strikethrough
- Numbered list (single-level list)
- Bulleted list (single-level list)
- Increase indent
- Decrease indent
- Insert link
- Insert horizontal line
To use the rich text editor, click the Format message icon above the message field. As you start typing, the Send button will appear at the far right of the message.
The preview will remain when you switch between the plain text and rich text editors.
Sending a message and adding a new line break using the plain text editor
Go to Settings in the left navigation bar, then click Keyboard shortcuts. If Send a message using Enter/Return key is turned on, you can send a message by:
- Pressing Enter/Return on your keyboard
- Clicking the Send button at the far right of the message
To add a new line break, press Shift+Enter/Return on your keyboard.
Note: When you write a message, you’ll see Press Shift + Enter/Return to add a new line above it.
If Send message using Enter/Return key is turned off, pressing Shift+Enter/Return will send your message.
To add a new line break, press Enter/Return on your keyboard.
Note: When you write a message, you’ll see Press Enter/Return to add a new line above it.
Sending a message and adding a new line break using the rich text editor
The setting for Send message using Enter/Return key won’t impact the rich text editor shortcut combination shown in Sending a message and adding a new line break using the plain text editor.
With the rich text editor, you can send a message by:
- Clicking the Send button at the far right of the message
- Using a keyboard shortcut: Ctrl+Shift+S (Windows) or Cmd+Shift+S (Mac)
To add a new line break, press Enter/Return on your keyboard.
Note: When you write a message, you’ll see Press Enter/Return to add a new line above it.
Using markdown in your message
You can use markdown in your message to format your text with styles such as bold, italics, underline, or strikethrough.
You have the following markdown options:
- **bold** : bold
- *italics* : italics
- __underline__ : underline
- ~~strikethrough~~ :
strikethrough
Inline code formatting
You can use simple inline code in your message to add emphasis to your text. Doing so lets you highlight keywords. To highlight a word or phrase, use back quotes (`example text`) to create simple inline code.
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