Setting your presence indicator in the
RingCentral
app
========================================================================================================================
In the
RingCentral
app, the presence indicator lets coworkers know your availability---specifically whether you're available, busy, or offline---and tells you the same about them.
The circle icon at the bottom right of your profile picture indicates your availability. You can set some indicators manually, while others are set automatically. To promote greater accessibility for users with color vision deficiency, presence icons use colors and symbols to easily distinguish one another.
* **Available**: A green circle with a checkmark appears when you're available to communicate. This indicator appears automatically once you sign in but can also be set manually.
* **Do not disturb** : A red circle with a horizontal line appears when you have turned off notifications for all
RingCentral
apps. This indicator can only be set manually.
* **Offline/Invisible** : An empty circle appears automatically when you're offline, signed out of the app, or inactive for at least 15 minutes. If you're signed into the app but prefer not to share your availability, you can manually select *Invisible* to display this same indicator.
* **In a meeting/on a call**: A solid red circle appears automatically when you join a meeting or call. Note: If you set your presence indicator to Invisible, it won't change when you join a meeting or call.
Select where you want to set your presence:
## Desktop & web
Setting your presence indicator
-------------------------------
* Click your profile picture at the top left of the RingCentral app on your desktop or web browser.
* Hover your cursor over your current availability.
* Select *Available* , *Do not disturb* , or *Invisible* from the menu.
Once you've selected a presence indicator, the menu will close, and the appropriate circle icon will be visible at the bottom right of your profile picture. Anyone in your RingCentral network will see your availability.
**Note:** Any change to your availability in one RingCentral app overrides your availability in another. For example, if you've set your presence indicator to *Do not disturb* in the desktop app then sign in to the mobile app as *Available* , users will see you as *Available* in both apps.
Syncing your presence with your calendars
-----------------------------------------
You can sync your presence indicator with your calendars to display *In a meeting* whenever you have a meeting scheduled in one of your connected calendars.
* In the left navigation bar of the RingCentral app on your desktop or web browser, go to **Settings \> Calendars and contacts**.
* [Connect your Microsoft 365, Google, and/or Apple calendar](https://support.ringcentral.com/article-v2/Managing-connected-accounts-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US "").
* Turn on **Calendar presence** to display *In a meeting* whenever you have an event scheduled in one of your connected calendars---regardless of whether you're actually in the meeting.
## Mobile
Setting your presence indicator
-------------------------------
* Tap your profile picture at the top left of the RingCentral mobile app.
* Tap your current availability, located under your profile picture.
* Select *Available* , *Do not disturb* , or *Invisible*.
Once you've selected a presence indicator, the appropriate circle icon will be visible at the bottom right of your profile picture. Anyone in your RingCentral network will see your availability.
**Note:** Any change to your availability in one RingCentral app overrides your availability in another. For example, if you've set your presence indicator to *Do not disturb* in the desktop app then sign in to the mobile app as *Available* , users will see you as *Available* in both apps.
Syncing your presence with your calendars
-----------------------------------------
You can sync your presence indicator with your calendars to display *In a meeting* whenever you have a meeting scheduled in one of your connected calendars.
* Tap your profile picture at the top left of the RingCentral mobile app.
* Tap **Connected accounts**.
* [Connect your Microsoft 365, Google, and/or Apple calendar](https://support.ringcentral.com/article-v2/Managing-connected-accounts-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US#pills-nav=2 "").
* Turn on **Enable calendar presence** to display *In a meeting* whenever you have an event in one of your connected calendars---regardless of whether you're actually in the meeting.
## Admin Portal
Presence indicators in the Admin Portal
---------------------------------------
The Admin Portal includes two availability options:
* **Available**: A green circle appears when you're available to communicate. This indicator appears automatically once you sign in but can also be set manually.
* **Do not disturb**: A red circle with a horizontal line appears when you've turned off notifications for all RingCentral apps. This indicator can only be set manually.
Setting your presence indicator
-------------------------------
* Go to the [Admin Portal](https://service.ringcentral.com/ "") and sign in.
* At the top right, click your profile icon.
* In the dropdown, click your current availability, then select *Available* or *Do not disturb* .
**Note:** Any change to your availability in the Admin Portal overrides your availability in all open RingCentral apps linked to your account. For example, if you've set your presence indicator as *Do not disturb* in the desktop or mobile app then sign in to the Admin Portal as *Available* , users will see you as *Available* in the apps as well.