Mobile

Scheduling a meeting in the RingCentral mobile app 
| RingCentral app

When you schedule a meeting, you automatically become the meeting host unless you assign another participant as host or moderator. You can also set a delegate to schedule a meeting on your behalf.

Scheduling a meeting

1. Tap Video tab via the bottom menu bar.
Tap Video tab via the bottom menu bar
2. Tap the Schedule button at the top.
3. Make changes to the meeting title (optional).
Tap Video tab via the bottom menu bar
4. Set the Date, Start time and End time.
5. Configure additional meeting settings as needed.
6. Tap the Next button at top right.
7. Follow the steps depending on whether you’ve synced either your Microsoft, Google or device calendar with the RingCentral mobile app or not:

a. If you haven’t synced your Microsoft, Google, or device calendar with the RingCentral mobile app, you can share the meeting invite link via an installed app on your phone by tapping Share invite.

Tap Video tab via the bottom menu bar
     b. If you’ve synced at least one of the calendar options (Microsoft, Google,
         or device calendar) with the RingCentral mobile app, follow these steps: 

1. Select the calendar where you want to save the meeting. This will open the meeting invite in the selected calendar. 

                              Note:  If you’ve synced either your Microsoft, Google, or device calendar with the RingCentral mobile app, you can select the calendar where you want to save the meeting by default: Outlook, Google, device calendar or Schedule without calendar via the Schedule Meetings page.
Tap Video tab via the bottom menu bar

2. Add the people you’d like to invite to the meeting.

3. Configure meeting settings as desired. 

4. Save the calendar event by tapping the checkmark icon (iOS device) at top right or Next (Android). 

Scheduling meeting settings 

  • Meeting Title: Subject of the meeting that you and the other participants will see.
  • Schedule for: Available if you are authorized to schedule a meeting on behalf of a co-worker.
  • Date: Date when you’d like to schedule the meeting.
  • Start time: Time when you’d like to start the meeting.
  • End time: Time when you’d like to end the meeting.
  • Create a team: Only available when you’ve synced your Microsoft or Google calendar with the RingCentral mobile app. Enable this option if you want to create a new team with the meeting participants as members of that team.
  • Schedule using: If you’ve synced either your Microsoft or Google calendar with the RingCentral mobile app, you can select the calendar where you want to save the meeting by default: Outlook, Google or Schedule without calendar.
  • Use PMI (Personal Meeting ID): When enabled, this option allows you to set a specific Meeting ID that you can use for all your meetings moving forward. This helps participants associate the meeting to your name and is ideal for use with people you meet regularly.
  • Mute audio for participants: When enabled, this option will automatically mute the participants’ audio when they join the meeting.
  • Turn off camera for participants: When enabled, this option will automatically turn off the participants’ camera when they join the meeting.
  • Password required: Require a password to join the meeting. Note: People who want to join using other methods other than the meeting invite URL will be prompted to enter a password before they can successfully join the meeting. 
  • Participants can only join after me: When enabled, participants can only join once the host starts the meeting.
  • Enable waiting room: When enabled, this allows the host to control when a participant joins the meeting. The host can set the waiting room to one of the following: Anyone outside my company, Anyone not signed in, or Everyone.
  • Only signed in users can join: When enabled, participants must sign in to the RingCentral mobile app to join the meeting
  • Only signed in co-workers can join: When enabled, only co-workers who are signed in to the RingCentral mobile app can join the meeting
  • Only hosts can share screen: When enabled, only the meeting host can share their screen
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