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Desktop & web

Managing meeting participants in RingCentral Rooms

Last updated on Novemeber 14, 2022

Table of contents

As the host of a RingCentral Rooms meeting, you can manage meeting participants. If you’re a participant but not the host, you have a limited ability to manage other participants. 

Managing meeting participants

To manage participants, tap Participants to bring up the Participants window. The following buttons will appear at the bottom of the Participants window:
  • Mute all: Mute all participants.
  • Unmute all: Unmute all participants. 
  • Video participants only: Show only participants who have joined with video. When you join a meeting, you’ll be able to see all participants, including non-video participants. 
  • Show all participants: Show all meeting participants, including non-video participants.
  • More: View the following options. 
    • Mute all and disable muting: Mute all participants and prevent them from muting themselves.
    • Lock meeting: Lock or unlock the meeting. When the meeting is locked, new participants won’t be able to join.
    • Allow screen-sharing: Allow everyone to share their screens, or limit screen-sharing to hosts and moderators.
    • Control Video: Enable video for all participants. Turning this feature off allows participants to enable or disable their video.
You can also manage participants individually. Tap any participant to manage.
  • Video: Ask the participant to turn on their camera. Tap this button to turn off the participant’s camera.
  • Mic: Ask the participant to turn on their microphone. You can tap this button to turn it off. 
  • More: View the following option. 
    • Remove participant from the meeting: Remove the participant. You can re-invite the participant later.
Manage participants

Echo detection warning

If Rooms detects an echo in your meeting’s audio, the host will receive a popup notification that indicates which participant’s microphone is causing the echo. Then the host will be given the option to mute that participant.
Participants will also be notified if their audio is causing an echo. They’ll have the option to mute their audio, or to fix the cause of the echo.

Muting participants as the host

Click Mute these participants

Muting yourself

Click Mute myself

Changing devices to fix echo

Click Change devices

Adjusting your volume to fix echo

Click Save volume
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