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Intro to call queues in RingEX

Call queues direct incoming calls to a designated group of users or extensions, so calls are answered by the most appropriate and available user. Admins can create a queue, customize the settings, and also turn on queue overflow to manage a larger number of incoming calls.

Call queue features

  • Distribute incoming calls to queue members simultaneously, in a fixed order, or based on longest idle.
    • There can be
      100
      queue members to answer calls when using
      Longest Idle
      or
      Fixed time
      .
    • There can be
      10
      queue members to answer calls when using
      Simultaneous
      ring mode.
    • Contact support to increase the number of members in a call queue.
  • Call queues can have up to 25 callers waiting for members to answer their call. Admins can also create overflow queues.
  • 15 minutes is the maximum waiting time for callers in a queue.
  • Each queue can have up to 50 managers.
  • Customize the information displayed to members when answering a queue call.
  • Create custom rules to route queue calls differently during holidays and special events.
  • Business analytics provide call queue reports with Key Performance Indicators (KPIs) to help manage your queue members and caller experiences.

How call queues work

As an admin, when setting up your call queue there are different settings that determine how incoming calls are managed.

Call queue setting
Behavior
Longest idle
Available queue member’s phones will ring one at a time based on who has been idle the longest. Calls not answered will be routed to the next longest idle user.
Simultaneous
Available queue members’ phones will all ring at the same time. The first one to answer gets the call.

If a member becomes available while a call is ringing to the group, their phone will start to ring with the other members.

If a member rejects an incoming call, they will be marked
unavailable
for 5 seconds.

Fixed Order
Available queue members will receive the call in the specified order. Calls not answered will be routed to the next user on the list.
After call wrap-up time
The amount of time a call queue member will be unavailable to receive another call after the current one has ended.
Allow members to change their queue status
Turn on or off the option for queue members to change their status to unavailable.

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