Desktop & web

Using the whiteboard during a RingCentral Video meeting in the RingCentral app for desktop and web

Last updated on March 23, 2022

Table of contents

Whiteboard is a virtual collaborative canvas that allows you to express ideas visually. In a RingCentral Video meeting, you can illustrate ideas the way you would on a physical whiteboard for all meeting attendees to see and participate.
 
Any meeting participant can start sharing the whiteboard. Every meeting participant is able to view and contribute. You can draw, comment, edit objects, and erase them.

Note: Before you use the Whiteboard, make sure your device meets the system requirements.

Enabling whiteboard

In a meeting, click the up arrow icon on the Share button and select Share whiteboard.
Share Whiteboard button during a meeting
When you share your whiteboard, you can use the whiteboard tools to collaborate or brainstorm with other participants.

Navigating the whiteboard

Using the minimap

The minimap tool gives you a birds-eye view of the entire whiteboard canvas. You can also use the minimap tool to move around the canvas area. You can find the minimap tool by clicking More > Minimap in the toolbar.
Minimap tool icon in Whiteboard
When the minimap is enabled, the minimap icon is highlighted in blue in the toolbar and a thumbnail of the whiteboard canvas is displayed in the lower right corner.
Minimap in Whiteboard
The blue area on the thumbnail is the area that is currently displayed on your screen. You can move it around the thumbnail to change the displayed area of the canvas. You can also change the scale of the displayed area by increasing or decreasing the blue area on the thumbnail.

Zooming in and out

Under the minimap, you can manage the display size of your whiteboard canvas.
Zoom tools in Whiteboard
  • Zoom out: Zoom out the displayed whiteboard
  • Zoom in: Zoom in the displayed whiteboard
  • Fit content: Display the whiteboard where all added objects are displayed on the screen
  • Zoom reset: Reset the whiteboard scale to 100%

Using whiteboard keyboard shortcuts

To speed up whiteboarding you can use the following keyboard shortcuts.

Tools

Tool
Windows
Mac
Pointer 
V
V
Shape 
S
S
Shape (circle)
O
O
Note
N
N
Text
T
T
Line
L
L
Pencil
P
P
Arrow
A
A
Vanishing pen
H
H
Upload image
I
I
Background color
B
B
Erase all
E
E
Download whiteboard as .png
ctrl + D                                 
cmd + D
Minimap
M
 
Background grid
G
 
Bring everyone to me
shift + B
shift + B

General

Action
Windows
Mac
Cancel adding selected object and return to pointer
esc
esc
Zoom In/Out
ctrl + mouse wheel
cmd + mouse wheel
Group selection
shift + click on object
shift + click on object
Copy
ctrl+C
cmd + C
Paste
ctrl+V
cmd + V
Delete
delete/backspace
delete/backspace

Navigation

Action
Windows
Mac
Drag canvas
alt + click
option + click
Move horizontally along Whiteboard
shift + mouse wheel           
shift + mouse wheel
Move vertically along Whiteboard     
mouse wheel
mouse wheel
© 1999-2022 RingCentral, Inc. All rights reserved.
Close X
Thanks!
We've sent you a link, please check your phone!
Please allow a full minute between phone number submissions.
There was an issue with SMS sending. Please try again. If the issue persists, please contact support.