Desktop & web

Using Whiteboard tools during a RingCentral Video meeting in the RingCentral app for desktop and web

Last updated on March 23, 2022

Table of contents

All whiteboard drawing tools can be selected on the toolbar at the left side of the whiteboard. When you hover over the tool icon, you can see a hint for each tool.
Whiteboard canvas during a Video meeting

Select tool

Interact with an already added whiteboard element to move, change, or delete it. To select an object, click on it once with the pointer. To deselect an object, click on an empty spot on the canvas, select another tool, or select another object.
 
You can also select multiple objects by clicking and holding then dragging the pointer to define a rectangular area. When you select multiple objects, you can group them into one object to manipulate the group of objects you have to select a large grouped object instead.
Select tool icon in Whiteboard

Shape tool

Add geometric elements to the canvas, including square, circle, triangle, pentagon, hexagon, diamond, star, and heart. To add a shape, select the shape type in the dropdown and add it to the whiteboard.
Shape tool icon in Whiteboard

Formatting a shape

Select the shape you want to modify. To edit the text inside, double-click the shape.
Edit a shape tool options in Whiteboard
  • Text color: Change the color of the text.
  • Stroke color: Change the color of the outer line of a shape, note, line, or text.
  • Fill color: Change the fill color of a shape or note.
  • Font size: Change the size of the text.
  • Line thickness & stroke: Change the thickness or type of stroke of the outer line of a shape.
  • Duplicate: Click to duplicate an object.
  • Object arrangement: Change the position of the object on the whiteboard. You can choose to send the object back, backward, forward, or in front.
  • Delete: Delete the selected object.

Sticky Note tool

You can add sticky notes on the whiteboard. To do so, select the Sticky Note tool in the toolbar and click anywhere on the canvas to add it.
Sticky note tool icon in Whiteboard

Formatting a sticky note

Select the sticky note you want to modify. To edit the text inside, double-click the sticky note.
Editing sticky notes in Whiteboard
  • Text color: Change the color of the text.
  • Stroke color: Change the color of the outer line of the note.
  • Fill color: Change the fill color of a shape or note.
  • Font size: Change the size of the text.
  • Duplicate: Click to duplicate an object.
  • Object arrangement: Change the position of the object on the whiteboard. You can choose to send the object back, backward, forward, or in front.
  • Delete: Delete the selected object.

Text tool

To add a text object on the whiteboard, click the text tool in the toolbar and place the text in the right place on the canvas. You will have a text input field where you can enter text.
Text tool icon in Whiteboard

Formatting a text

Select a text you want to modify. To edit the text inside, double-click the text box.
Editing text box in Whiteboard
  • Text color: Change the color of the text.
  • Font size: Change the size of the text.
  • Duplicate: Click to duplicate an object.
  • Object arrangement: Change the position of the object on the whiteboard. You can choose to send the object back, backward, forward, or in front.
  • Delete: Delete the selected object.

Line tool

You can draw straight lines and arrows with a line tool. You can also choose to modify the line before drawing or format the line by clicking the object.
Line tool icon in Whiteboard

Formatting a line

Select the line you want to edit to modify the following:
Editing a line in Whiteboard
  • Arrow start style: Set the style of the beginning of the added line.
  • Arrow end style: Set the style of the end of the added line.
  • Stroke color: Change the color of the outer line of the line.
  • Line thickness & stroke: Change the thickness or type of stroke of the line.
  • Duplicate: Click to duplicate an object.
  • Object arrangement: Change the position of the object on the whiteboard. You can choose to send the object back, backward, forward, or in front.
  • Delete: Delete the selected object.

Pointer tool

Use an arrow to point to an object or a part of the whiteboard to get the attention of other users. To add an arrow, select the Pointer tool and click on the screen.
Pointer tool icon in Whiteboard
To move the arrow, simply click on the new spot on the whiteboard. You can also hide the arrow by clicking on the Remove arrow button at the top of the whiteboard.
Remove arrow button in Whiteboard
Note: You may have one pointer arrow at a time for each user. You can move and delete an arrow only when the Arrow tool is selected.

Pencil tool

Add freehand drawings to the whiteboard using a pencil tool. You can change the color and the thickness of the pencil in the editor before drawing.
Pencil tool icon in Whiteboard
You can also modify the stroke color and thickness of the line before drawing.
Editing a pencil drawing in Whiteboard

Vanishing pen (highlighter) tool

Highlight an area of the whiteboard. Drawings added by the vanishing pen will be visible for 5 seconds before they disappear. 
Vanishing pen tool icon in Whiteboard
Your drawings will display your name for the other meeting participants to see.
Name of user using Vanishing pen

Erasing the Whiteboard

Use the Erase button in the toolbar to erase all objects from the whiteboard. You will be prompted to confirm that you want to clear the whiteboard canvas. 
Eraser tool icon in Whiteboard

Upload image tool

Add images in .png and .gif formats to the whiteboard. Images will be added to the center of your whiteboard by default, but you can change the position and size of the added image.
Upload image tool icon in Whiteboard
Note: .gif image playback is currently not supported.

Editing an image

Select the image you want to edit to modify the following:
Editing an image in Whiteboard
  • Duplicate: Click to duplicate an object.
  • Object arrangement: Change the position of the object on the whiteboard. You can choose to send the object back, backward, forward, or in front.
  • Delete: Delete the selected object.

Saving the whiteboard as an image

You can download and save the current whiteboard with all the objects added to it in .png format at any time. To save the whiteboard, click the Save the whiteboard button. All objects on the whiteboard will be saved even if your view is zoomed in to a smaller number of objects on the whiteboard.
Save whiteboard tool icon in Whiteboard

Bring everyone to me

Use the Bring everyone to me tool to gather all meeting participants in one section of the whiteboard and demonstrate a desired part of the canvas. You can find the tool in the lower-left corner of the whiteboard.
Bring everyone to me icon in Whiteboard
If you click the Bring everyone to me button, all users will be positioned on the same area of the whiteboard as you. After users have been positioned in one area, they can use all the whiteboard features as before.

Undo/Redo

To undo or redo an action, you can use the undo or redo tools. The undo and redo tools are located in the bottom left corner of the whiteboard. You can undo or redo up to 10 actions.
 
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