Scheduling a
RingCentral
Video meeting
========================================================================================================
You can schedule a
RingCentral
Video meeting from the
RingCentral
desktop, web, and mobile apps. You can also schedule a video meeting from your Outlook or Google calendar app.
Where do you want to schedule a
RingCentral
Video meeting?
## Desktop & web
Scheduling a video meeting from the desktop and web app
-------------------------------------------------------
You can schedule a video meeting from the New actions button, the
Video
tab, or from within a conversation.
### Scheduling a video meeting from the top menu bar or
Video
tab
* At the top right, click the **New actions** button, then click **Schedule a video meeting** (a).
* You can also go to the **
Video
** tab (b) and click the **Schedule** button (c).
* In the **Schedule meeting** popup:
* You'll schedule the meeting for yourself by default. If you've been assigned as a [delegate](https://support.ringcentral.com/article-v2/Assigning-delegates-to-schedule-your-RingCentral-Video-meetings-in-the-RingCentral-desktop-and-web-app.html?brand=RingCentral&product=RingEX&language=en_US "") to manage someone else's calendar, you can click the dropdown and select their name to **Schedule on behalf of that user** (a).
* Click **Use Outlook Calendar** to schedule your meeting in Outlook, or click the dropdown (b) to schedule your meeting in **Google Calendar**.
* If you don't want to use a connected calendar, click **Create link** (c). You can then share the meeting link with others.
* Click **Get the app** (d) to install the RingCentral Scheduler for [Outlook](https://marketplace.microsoft.com/en-us/product/office/WA200001471?tab=Overview "") or [Google](https://workspace.google.com/marketplace/app/ringcentral_for_google_workspace/252157745625 "") and schedule video meetings directly within your linked calendars.
* Click the **Settings** arrow (e) to set a password for your meetings, and click **View more** to manage the following meeting settings (f), which will apply to all scheduled meetings going forward:
* **Manage who can join** : Click the dropdown to select *Only my coworkers* , or *Anyone with link*.
* **Use waiting room**: Select if you want participants to be kept in a waiting room until you admit them to the meeting.
* **Start meeting after you join**: To prevent pre-meeting conversations, the meeting won't begin until you join.
* **Use personal meeting link** : If you've set up your [personal meeting link](https://support.ringcentral.com/article-v2/Using-your-Personal-Meeting-ID-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US ""), check the box to use it for this meeting.
### Scheduling a video meeting from a conversation
* In the navigation bar, click **
Message
**.
* Select a conversation from the left panel.
* Click the **Video actions** dropdown at the upper right of the main panel.
* Select *Schedule video meeting* .
* Enter your meeting details and adjust your settings:
* Enter your **Meeting title** and set the**Date** , **Time** , and **Duration**.
* Select **Recurring meeting** if you'd like the meeting to repeat.
* If you're scheduling on behalf of someone else, select their name in the **Schedule for**dropdown.
* In the **Schedule using** dropdown, you can send the invitation using your preferred calendar or select *Meeting info* and share the invitation in an email, message, or text.
* Add or remove**Participants**.
* **Use personal meeting link** : If you've set up your [personal meeting link](https://support.ringcentral.com/article-v2/Using-your-Personal-Meeting-ID-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US ""), check the box to use it for this meeting.
* Adjust the remaining settings under [Meeting settings and Advanced settings](https://support.ringcentral.com/article-v2/Managing-RingCentral-Video-settings-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US#GUID-2c4ccb0e-9bc1-4ca0-9c44-1fe846a887eb "").
* Click **Schedule** .
* If you scheduled using a **Calendar** , clicking **Schedule** will open your synced email account with an email that has your video meeting information filled in automatically. Add contacts you want to invite, then send the email as you normally would.
* If you scheduled using **Meeting info** , clicking **Schedule** will display your meeting information for you to copy and share.
Troubleshooting issues with Outlook scheduling
----------------------------------------------
If you start Outlook scheduling from the
RingCentral
desktop or web app, the option you see depends on your Outlook version:
* Some users have one **Outlook Calendar** option that opens Outlook Web.
* Users with Legacy Outlook may have both **Outlook App Calendar** and **Outlook Web Calendar** .
* **Outlook App Calendar** requires you to already be signed in to a licensed Legacy Outlook desktop app. If the app doesn't launch, an error dialog appears. Click **Use Web Calendar** to continue in Outlook Web.
If Outlook scheduling still doesn't work:
* If you have Legacy Outlook installed but don't plan to sign in to it, uninstall the Outlook desktop app so
RingCentral
routes you to Outlook Web.
* If you use New Outlook on Windows and want both Outlook App Calendar and Outlook Web Calendar options, uninstall the New Outlook desktop app to return to Classic Outlook.
**Additional resources**
[Using RingCentral Video host controls](https://support.ringcentral.com/article-v2/Using-RingCentral-Video-host-controls.html?brand=RingCentral&product=RingEX&language=en_US "")
[Using your Personal meeting ID](https://support.ringcentral.com/article-v2/Using-your-Personal-Meeting-ID-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US&pills-nav=desktop_%26_web "")
[Managing video settings](https://support.ringcentral.com/article-v2/Managing-RingCentral-Video-settings-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US "")
## Mobile
Scheduling a video meeting from the mobile app
----------------------------------------------
* Tap **
Video
** in the bottom toolbar.
* Tap **Schedule** at the top.
* You'll schedule the meeting for yourself by default. If you've been assigned as a [delegate](https://support.ringcentral.com/article-v2/Assigning-delegates-to-schedule-your-RingCentral-Video-meetings-in-the-RingCentral-desktop-and-web-app.html?brand=RingCentral&product=RingEX&language=en_US&pills-nav=mobile "") to manage someone else's calendar, you can tap the dropdown and select their name to **Schedule for** that user.
* Tap **Use Outlook Calendar** to [schedule your meeting in Outlook](https://support.ringcentral.com/article-v2/Scheduling-a-RingCentral-Video-meeting.html?brand=RingCentral&product=RingEX&language=en_US&pills-nav=outlook ""), or tap the dropdown arrow to schedule your meeting in Google or your device's calendar. When your connected calendar opens, add participants, adjust your meeting details, and tap the checkmark icon at the top right to schedule your meeting and send your invitation.
* If you don't want to use a calendar, tap **Create link** (a). You can then share the meeting invite by tapping **Share**.
* Tap **Settings** or swipe up to manage the following meeting settings:
* **Password required**: Require participants to enter a password before they can join your meeting.
* **Manage who can join** : Tap to select *Only my coworkers* , or *Anyone with link*.
* **Use waiting room**: Tap and turn on the toggle if you want participants to be kept in a waiting room until you admit them to the meeting.
* **Start meeting after you join**: To prevent pre-meeting conversations, the meeting won't begin until you join.
* **Use personal meeting link** : If you've set up your [personal meeting link](https://support.ringcentral.com/article-v2/Using-your-Personal-Meeting-ID-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US&pills-nav=mobile ""), check the box to use it for this meeting.
**Additional resources**
[Using RingCentral Video host controls](https://support.ringcentral.com/article-v2/Using-RingCentral-Video-host-controls.html?brand=RingCentral&product=RingEX&language=en_US&pills-nav=mobile "")
[Using your Personal meeting ID](https://support.ringcentral.com/article-v2/Using-your-Personal-Meeting-ID-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US&pills-nav=mobile "")
[Managing video settings](https://support.ringcentral.com/article-v2/Managing-RingCentral-Video-settings-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US&pills-nav=mobile "")
## Outlook
Note
To schedule a video meeting in your Outlook calendar, make sure you have the [
RingCentral
Scheduler Outlook add-in](https://support.ringcentral.com/article-v2/Installing-or-deploying-RingCentral-Scheduler-in-Outlook.html?brand=RingCentral&product=RingEX&language=en_US "") installed.
Scheduling a video meeting from the Outlook desktop or web app
--------------------------------------------------------------
* Open the Outlook desktop or web app.
* Go to **Calendar**.
* Click **New event** at the top left.
* Enter the meeting title, attendees, and meeting start and end times.
* Click **
RingCentral
Scheduler** . If prompted, sign in using your
RingCentral
credentials. If the Scheduler is missing, go to [
RingCentral
Scheduler FAQ](https://support.ringcentral.com/article-v2/RingCentral-Scheduler-FAQ.html?brand=RingCentral&product=RingEX&language=en_US "") for troubleshooting steps.
* Review or update the following meeting settings in the RingCentral Scheduler:
* **Schedule on behalf of** : Schedule the meeting on behalf of another user. (This option is only available if you've been [assigned as a delegate](https://support.ringcentral.com/article-v2/Assigning-delegates-to-schedule-your-RingCentral-Video-meetings-in-the-RingCentral-desktop-and-web-app.html?brand=RingCentral&product=RingEX&language=en_US "") to manage someone's calendar.)
* **Meeting settings** :
* **Require password**: Require or edit a meeting password.
* **Manage who can join** : Click the dropdown to select *Only my coworkers* or *Anyone with link*.
* **Use waiting room**: The host controls when a participant can join the meeting.
* **Start meeting after you join**: Participants must wait for the host before joining the meeting.
* **Use waiting room**: Select if you want participants to be kept in a waiting room until you admit them to the meeting.
* **Use personal meeting link** : If you've set up your [personal meeting link](https://support.ringcentral.com/article-v2/Using-your-Personal-Meeting-ID-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US ""), check the box to use it for this meeting.
* Click **Add meeting** .
Scheduling a video meeting from the Outlook app on your mobile device
---------------------------------------------------------------------
* Open the Outlook app.
* Tap **Calendar** at the bottom of your screen.
* Tap the plus icon to create a new event.
* Turn on the **
RingCentral
Scheduler** . If prompted, sign in using your
RingCentral
credentials.
* Enter the meeting title, tap **People** to invite attendees, and set when the meeting will start and end.
* Tap the check mark at the top right of your screen.
**Additional resources**
[Installing or deploying RingCentral Scheduler](https://support.ringcentral.com/article-v2/Installing-or-deploying-RingCentral-Scheduler-in-Outlook.html?brand=RingCentral&product=RingEX&language=en_US "")
[RingCentral Scheduler FAQ](https://support.ringcentral.com/article-v2/RingCentral-Scheduler-FAQ.html?brand=RingCentral&product=RingEX&language=en_US "")
[Assigning delegates to schedule your meetings](https://support.ringcentral.com/article-v2/Assigning-delegates-to-schedule-your-RingCentral-Video-meetings-in-the-RingCentral-desktop-and-web-app.html?brand=RingCentral&product=RingEX&language=en_US "")
## Google
Note
To schedule a video meeting in your Google calendar, make sure you have the [
RingCentral
Google Workspace Add-on](https://workspace.google.com/marketplace/app/ringcentral_for_google_workspace/252157745625 "") installed.
Scheduling a meeting from a Google Calendar event
-------------------------------------------------
* Go to [Google Calendar](https://calendar.google.com/ "").
* Click **Create** (a), then select *Event* (b).
* Enter the meeting title and set when the meeting will start and end.
* Enter the names or email addresses of your participants in the **Add guests** field.
* Click the **Add Google Meet video conferencing** dropdown (a), then select **
RingCentral
Video Meeting** (b).
* Click **Save**.
Scheduling a meeting from the
RingCentral
Google Workspace Add-on
-----------------------------------------------------------------------------------------------------------------------------------
* Go to [Google Calendar](https://calendar.google.com/ "").
* Click the **
RingCentral
** icon in the right panel. If prompted, sign in using your email address.
* In Google Calendar, click your preferred date and time for the meeting, or click **Create** (a) and select *Event* (b) from the dropdown.
* Review or update the following meeting settings, then click **Add Meeting** :
* **Schedule on behalf of** : You'll schedule the meeting for yourself by default. If you've been assigned as a [delegate](https://support.ringcentral.com/article-v2/Assigning-delegates-to-schedule-your-RingCentral-Video-meetings-in-the-RingCentral-desktop-and-web-app.html?brand=RingCentral&product=RingEX&language=en_US "") to manage someone's calendar, you can click the dropdown and select their name to schedule on behalf of that user. **Note**: If the list of delegates doesn't appear, log out then log back in.
* **Require password**: Require participants to enter a password before they can join your meeting.
* **Manage who can join** : Click the dropdown to select *Only my coworkers* or *Anyone with link*.
* **Use waiting room**: Select if you want participants to be kept in a waiting room until you admit them to the meeting.
* **Start meeting after you join**: To prevent pre-meeting conversations, the meeting won't begin until you join.
* **Use personal meeting link** : If you've set up your [personal meeting link](https://support.ringcentral.com/article-v2/Using-your-Personal-Meeting-ID-in-the-RingCentral-app.html?brand=RingCentral&product=RingEX&language=en_US ""), check the box to use it for this meeting.
* Enter the meeting title and set when the meeting will start and end.
* Enter the names or email addresses of your participants in the **Add guests** field.
* Click **Save**.
**Additional resources**
[Assigning delegates to schedule your meetings](https://support.ringcentral.com/article-v2/Assigning-delegates-to-schedule-your-RingCentral-Video-meetings-in-the-RingCentral-desktop-and-web-app.html?brand=RingCentral&product=RingEX&language=en_US "")
[Managing your Personal meeting settings](https://support.ringcentral.com/article-v2/Managing-your-Personal-meeting-settings-for-RingCentral-Video-meetings.html?brand=RingCentral&product=RingEX&language=en_US "")
[Starting a meeting instantly](https://support.ringcentral.com/article-v2/Starting-RingCentral-Video-meetings-instantly.html?brand=RingCentral&product=RingEX&language=en_US "")