Understanding RingCentral Webinar roles

Last updated on September 29, 2022

Table of contents

A webinar has four roles: host, cohost, panelist, and attendee. A host can invite up to 99 cohosts and panelists, and up to 10,000 attendees.
  • Host: With a RingCentral Webinar license, hosts can schedule, start, and run the webinar. Hosts can also manage webinar, panelist, and attendee settings.
  • Cohost: Cohosts can start and run the webinar for or with the host. Cohosts and hosts both have complete host controls during the webinar.
  • Panelist: Panelists are identified speakers who present to attendees. Panelists receive email invitations separate from those of attendees.
  • Attendee: Attendees are invited, view-only participants. Attendees can view presentations and panel discussions during a webinar.

Pre-webinar capabilities

Feature

Host

Cohost

Panelist

Attendee

Schedule a webinar on the RingCentral desktop or web app.
Invite cohosts and panelists from a RingCentral contacts list or CSV file.
Invite attendees from Outlook, Google Calendar, or an ICS file.
Invite additional cohosts, panelists, and attendees during a webinar.
Invite cohosts and panelists to a practice session that can begin up to one hour before a webinar begins.
Set up pre-configured polls.

Manage webinar settings.

In-webinar capabilities

Feature

Host

Cohost

Panelist

Attendee

Run a practice session before the webinar begins.

Go live to attendees with a single click.

End webinar for all attendees.

Join via the RingCentral desktop and web app.

Join via the RingCentral mobile app.

Join via RingCentral Rooms.

Start, pause, and resume recording.

Manage participants’ roles and permissions. 

Lock the webinar to admit only coworkers.

Present audio and video.

Set attendees’ default video layout.

Collaborate with others via group chat. 

Chat privately with other webinar staff.

Manage Q&A participation.

Mark questions in the Q&A as answered or dismissed.

Ask questions publicly or anonymously in the Q&A.

View answers and vote for questions in the Q&A.

Run, create, and manage polls.

Participate in polls.

Post-webinar capabilities

Feature

Host

Cohost

Panelist

Attendee

Download attendee list.
Download Q&A report.
Download Polls report as CSV or PNG files.
Share recording link with recipients.

Download recordings as MP4 or M4A files.
View shared recordings.
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