Configuring webinar scheduling settings

Last updated on July 27, 2022

Table of contents

Once you’ve scheduled a webinar, you'll be redirected to the Webinar details page, where you'll see several cards. Here, you can edit the date and time of the webinar, send invitations, and configure other webinar settings.

Editing your webinar’s information

  1. Click Webinar in the left navigation bar.
  2. On the Upcoming tab under My Webinars, select your webinar or click the View or edit webinar details pencil icon.
View or edit webinar details
  1. On the webinar details page, click the pencil icon at the top right of the Webinar info card.
Date and time card
  1. Edit your webinar's title, description, date, time, and duration.
  2. Edit your time zone and add or change your webinar prep session option. A webinar prep session allows you to meet with your cohosts and panelists before the webinar.
  3. Click Done.

Configuring webinar settings

You can configure your security, in-session, and post-webinar settings on the Webinar settings card.

Configuring security settings

  1. On the Webinar settings card, click Edit to the right of Security.
  2. If your admin has required panelists and attendees to use a password to join the webinar, you can view the password under Password. For more info about locking your webinar, read Managing security settings.
  3. Under Authentication, slide the toggle for Only authenticated users (attendees and panelists) can join if you want to restrict your webinar to participants who have signed in via the RingCentral app.
  4. If you enable Only authenticated users (attendees and panelists) can join, you may select whether this setting applies to Co-workers who are signed in or Other users who are signed in
  5. Click Save.
Security settings

Configuring in-session settings

  1. On the Webinar settings card, click Edit to the right of In-session.
  2. Under Audio settings, you can configure these settings:
    1. Audio options for hosts & panelists: Select Dial in or computer audio or Computer audio only. If your admin has locked this setting, you won’t be able to change it. Contact your admin if you need to change this setting.
    2. Panelists can mute and unmute themselves: Enabled by default. You may disable this setting if you prefer.
  3. Under Video settings, the toggle for Allow panelists to turn on/off their video is enabled by default. You may disable this setting if you prefer.
  4. Under Screen-share settings, the toggle for Allow panelists to share their screen is enabled by default. You may disable this setting if you prefer.
  5. Click Save.
Webinar settings

Configuring post-webinar settings

  1. On the Webinar settings card, click Edit to the right of Post-webinar.
  2. Slide the toggle for Redirect attendees to a separate website when the webinar ends to allow participants to be redirected to a website after the webinar.
  3. If you enable a post-webinar website redirect, enter the URL of the post-webinar redirect website in the Enter URL field.
Post-webinar settings

Configuring interaction settings

In the webinar dashboard, you can enable automatic recording and choose whether to include a Q&A session for your webinar.

Enabling automatic recording

Click Edit on the Recording card. Slide the toggle to enable or disable automatic recording of your webinar, then click Save. Learn more about recording your webinar.
Enable recording

Enabling Q&A

Click Edit on the Q&A card. Slide the toggle to enable or disable the Q&A feature. If you have selected Allow Q&A, the setting for Allow anonymous answers will be made available. This setting allows attendees to ask questions without revealing their identities.
Allow Q&A
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