Inviting attendees to your webinar
==================================

If you scheduled a webinar without registration, you can invite attendees via Google Calendar, Microsoft Outlook, or by copying and sharing the *Attendee* *join link* from the webinar dashboard. You can also invite RingCentral Rooms as attendees.

Inviting attendees via Google Calendar
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* In the left navigation bar, go to **Webinar** **\> Upcoming**.
* Select your webinar or click the **Edit webinar details** pencil icon.

  ![media/image3.png](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Inviting-attendees-to-your-webinar/topics/media/image3.png)

* On the **Attendees** card, click **Google Calendar** .

  ![media/image11.png](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Inviting-attendees-to-your-webinar/topics/media/image11.png)

* If you haven't signed in to your Google Calendar or haven't connected it to the RingCentral app, choose the appropriate Google account, or click **Use another account** on the **Sign in with Google** page, then click **Allow**.
* Click **Google Calendar** on the **Attendees** card. This will open the attendee invitation in your Google Calendar.

  ![media/image7.png](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Inviting-attendees-to-your-webinar/topics/media/image7.png)

* Click the **Edit event** pencil icon at the top.

  ![media/image5.png](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Inviting-attendees-to-your-webinar/topics/media/image5.png)

* In the **Add guests** field under **Guests**, enter the name(s) or email address(es) of the attendee(s) you'd like to invite.
* Configure the **Guest permissions** . Check the boxes for **Modify** **event** , **Invite others** , and **See guest list** if you wish to adjust these settings.

  ![media/image4.png](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Inviting-attendees-to-your-webinar/topics/media/image4.png)

* Click **Save** at the top, then select an option in the **Wo** **uld you like to send invitation emails to Google Calendar guests?** popup window. The options are *Back to editing* , *Don't send* , and *Send*.
* A popup window will appear if you've invited guests outside your organization. Select *Continue editing* or *Invite all guests*.

Inviting attendees via Microsoft Outlook
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* In the left navigation bar, go to **Webinar** **\> Upcoming**.
* Select your webinar or click the **Edit webinar details** pencil icon.
* On the **Attendees** card, click **Microsoft Outlook** .

  ![media/image9.png](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Inviting-attendees-to-your-webinar/topics/media/image9.png)

* If you haven't signed in to your Microsoft Outlook account or haven't connected it to the RingCentral app, select an account or sign in to your Microsoft account, then click **Accept**.
* Click **Microsoft Outloo** **k** on the **Attendees** card. This will open the attendee invitation in your Microsoft Outlook Calendar.
* Click **Edit** at the top left.
* In the **Invite attendees** field, enter the name(s) or email address(es) of the attendee(s) you'd like to invite and select their name(s) from the list.
* Click **Send** at the upper left.

Inviting attendees using ICS file
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* In the left navigation bar, go to **Webinar** **\> Upcoming**.
* Select your webinar or click the **Edit webinar details** pencil icon.
* On the **Attendees** card, click **Download invitation**.
* Click the three-dot **More** icon next to the downloaded ICS file, then select **Show** **in folder** .

  ![media/image6.png](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Inviting-attendees-to-your-webinar/topics/media/image6.png)

* Share the ICS file with your attendees.

Inviting Rooms as attendees
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To invite a room in RingCentral Rooms to join a webinar as an attendee, you can use Google Calendar or Microsoft Outlook to send the webinar invitation to the email address of the relevant Room.

![media/image2.png](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Inviting-attendees-to-your-webinar/topics/media/image2.png)

You can also copy the *attendee join* *link* , paste it into the "location" field of the invitation, and add the room's email as one of the recipients. Click the **Copy attendee join link** icon at the top right of the **Attendees** card.

![media/image1.png](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Inviting-attendees-to-your-webinar/topics/media/image1.png)