Inviting attendees to your webinar
If you scheduled a webinar without registration, you can invite attendees via Google Calendar, Microsoft Outlook, or by copying and sharing the
Attendee
join link
from the webinar dashboard. You can also invite RingCentral Rooms as attendees.Inviting attendees via Google Calendar
- In the left navigation bar, go toWebinar> Upcoming.
- Select your webinar or click theEdit webinar detailspencil icon.
- On theAttendeescard, clickGoogle Calendar.
- If you haven’t signed in to your Google Calendar or haven’t connected it to the RingCentral app, choose the appropriate Google account, or clickUse another accounton theSign in with Googlepage, then clickAllow.
- ClickGoogle Calendaron theAttendeescard. This will open the attendee invitation in your Google Calendar.
- Click theEdit eventpencil icon at the top.
- In theAdd guestsfield underGuests, enter the name(s) or email address(es) of the attendee(s) you’d like to invite.
- Configure theGuest permissions. Check the boxes forModifyevent,Invite others, andSee guest listif you wish to adjust these settings.
- ClickSaveat the top, then select an option in theWould you like to send invitation emails to Google Calendar guests?popup window. The options areBack to editing,Don’t send, andSend.
- A popup window will appear if you’ve invited guests outside your organization. SelectContinue editingorInvite all guests.
Inviting attendees via Microsoft Outlook
- In the left navigation bar, go toWebinar> Upcoming.
- Select your webinar or click theEdit webinar detailspencil icon.
- On theAttendeescard, clickMicrosoft Outlook.
- If you haven’t signed in to your Microsoft Outlook account or haven’t connected it to the RingCentral app, select an account or sign in to your Microsoft account, then clickAccept.
- ClickMicrosoft Outlookon theAttendeescard. This will open the attendee invitation in your Microsoft Outlook Calendar.
- ClickEditat the top left.
- In theInvite attendeesfield, enter the name(s) or email address(es) of the attendee(s) you’d like to invite and select their name(s) from the list.
- ClickSendat the upper left.
Inviting attendees using ICS file
- In the left navigation bar, go toWebinar> Upcoming.
- Select your webinar or click theEdit webinar detailspencil icon.
- On theAttendeescard, clickDownload invitation.
- Click the three-dotMoreicon next to the downloaded ICS file, then selectShowin folder.
- Share the ICS file with your attendees.
Inviting Rooms as attendees
To invite a room in RingCentral Rooms to join a webinar as an attendee, you can use Google Calendar or Microsoft Outlook to send the webinar invitation to the email address of the relevant Room.
You can also copy the
attendee join
link
, paste it into the “location” field of the invitation, and add the room’s email as one of the recipients. Click the Copy attendee join link
icon at the top right of the Attendees
card.
In this article
Inviting attendees via Google Calendar
Inviting attendees via Microsoft Outlook
Inviting attendees using ICS file
Inviting Rooms as attendees