Inviting attendees
Last updated on March 15, 2022
You can invite attendees to your webinar via Google Calendar, Microsoft Outlook, or by copying and sharing the join link. You can also invite RingCentral Rooms as an attendee.
Inviting attendees via Google Calendar
- Go to Webinar via the left navigation bar.
- On the Upcoming tab under My Webinars, hover over the scheduled webinar and click the View or edit webinar details pencil icon.
- On the Attendees card, click Google Calendar.
- If you haven’t signed in to your Google Calendar to connect it to the RingCentral app, choose an account or click Use another account on the Sign in with Google page, and click Allow.
- Click Google Calendar on the Attendees card.
- This will open the attendee invite in your Google Calendar.
- Click the Edit event pencil icon at the top.
- On the Add guests field under Guests, enter the name(s) or email address(es) of the attendee(s) you’d like to invite and select their name(s) from the list.
- Configure the Guest permissions. Check the boxes for Modify event, Invite others, and See guest list if you prefer these options.
- Click Save at the top, then select an option on the Would you like to send invitation emails to Google Calendar guests? popup window. The options are Back to editing, Don’t send, and Send.
- A popup window will appear if you’ve invited guests from outside your organization. Select Continue editing or Invite all guests.
Inviting attendees via Microsoft Outlook
- Go to Webinar via the left navigation bar.
- On the Upcoming tab under My Webinars, hover over the scheduled webinar and click the View or edit webinar details pencil icon.
- On the Attendees card, click Microsoft Outlook.
- If you haven’t signed in to your Microsoft Outlook to connect it to the RingCentral app, select an account or sign in to your Microsoft account, and then click Accept.
- Click Microsoft Outlook on the Attendees card.
- This will open the attendee invite in your Microsoft Outlook Calendar.
- Click Edit at the top left.
- On the Invite attendees field, enter the name(s) or email address(es) of the attendee(s) you’d like to invite and select their name(s) from the list.
- Click Send at the upper left.
Inviting Rooms as attendees
To invite the room system to join the RingCentral Webinar as an attendee, you can use Google Calendar or Microsoft Outlook to send the webinar invitation to the corresponding room’s email address.
You can also simply copy the attendee join link, paste it to the “location” field of the invitation, and add the room’s email as one of the recipients. To copy the attendee join link, click the Copy attendee join link icon at the top right of the Attendees card.
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