Managing RingCentral Rooms settings in the Admin Portal ======================================================= As an admin, you can manage your Rooms and phone line settings in the Admin Portal. Managing general settings ------------------------- You can manage many general settings from the Admin Portal. To manage general settings: * Sign in to the [Admin Portal](https://service.ringcentral.com/ ""). * Click **Meetings** in the top menu * Click **Rooms** , then click **Rooms List**. * Select a room. * Click the **Meeting Settings** dropdown. * Turn meeting settings off or on as needed. The following settings can be managed from the Admin Portal. * **Welcome message**: Play a greeting when a participant joins a meeting. * **Display experience feedback survey**: Prompt participants for feedback at the end of a meeting * **Make meetings private**: A private meeting will display the room's name and host instead of the meeting's subject title. * **Do not disturb during meetings**: Silence incoming notifications and send incoming calls to voicemail during a meeting. * **Automatically Start Meetings**: Have the meeting start automatically at the scheduled time. This is only available to Android users. * **Automatically Stop Meetings**: Have the meeting end automatically at the scheduled time. This is only available to Android users. * **Auto-accept incoming video invite when not in a meeting** : [Automatically join video meetings](https://support.ringcentral.com/article-v2/Accepting-or-rejecting-incoming-video-calls-in-RingCentral-Rooms.html?brand=RingCentral&product=RingEX&language=en_US "") if you're not in a meeting. * **Hide host name for private meetings**: Hide the host's name from the meeting display for a private meeting. * **Dim screen when idle**: Dim screens after five minutes of inactivity. * **Require pairing code when devices connect to Room**: Require a pairing code for all devices trying to connect to the room. * **Show upcoming meetings on the Room displays**: Show a list of the upcoming meetings on the TV display. * Click **Save** . ![](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Configuring-the-general-settings-in-RingCentral-Rooms/topics/media/2-general-settings.png) Managing regional settings -------------------------- You can remotely change a room's time zone, time format, user language, and country code. * Sign in to the [Admin Portal](https://service.ringcentral.com/ ""). * Click **Meetings** in the top menu * Click **Rooms \> Rooms List**. * Select a room. * Click the**Room Details** dropdown. * Under **Regional Settings** , click **Edit** . In the popup, adjust the time zone, time format, country code, and user language as needed. ![](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Configuring-the-general-settings-in-RingCentral-Rooms/topics/media/1-Regional-settings.png) * Click **Save**. Note: * RingCentral Rooms supports 16 new languages. However, the Limit Voice Command feature is available only for US English. * Dial-in numbers are determined by the country code of the associated room. Managing audio and video settings --------------------------------- You can manage the following Rooms audio and video settings from the Admin Portal: * Microphone level and speaker volume * Default microphone and speaker * Default camera * [Automatic camera framing](https://support.ringcentral.com/rooms/users/controlling-cameras-ringcentral-rooms.html "") Note: Automatic camera framing is available only for Poly X30, X50, and X70 appliances; Logitech Rally Bar and Rally Bar Mini appliances; Aver VB130 USB Bar, CAM130 USB Camera, CAM340+ USB Camera, CAM520Pro USB Camera, and CAM540 USB Camera; and Yealink UVC40 USB Bar and UVC84 USB Camera (both Windows only). To change your audio or video settings: * Sign in to the [Admin Portal](https://service.ringcentral.com/ ""). * Click **Meetings** in the top menu. * Click **Rooms \> Rooms List**. * Select a room. * Click either the**Audio Settings** or **Video Settings** dropdown. * Change the settings as needed. * Audio Settings * **Mic Level** * **Speaker Volume** * **Default Microphone** * **Default Speaker** * Video Settings * **[Automatic Framing](https://support.ringcentral.com/article-v2/Enabling-auto-framing-support-for-RingCentral-Rooms.html?brand=RingCentral&product=RingEX&language=en_US "")** * Click **Save**. Note: Any setting changes you make in the Admin Portal will sync with your Rooms controller. Managing display settings ------------------------- To change your display settings in the Admin Portal: * Sign in to the [Admin Portal](https://service.ringcentral.com/ ""). * Click **Meetings** in the top menu. * Click **Rooms \> Rooms List**. * Select a room. * Click the**Display Settings** dropdown. * Change the settings as needed. * **Background Image** * Update the background image on the TV display. * **Show Participants** * Select *Show all participants or Show video participants only*. * **Chat** * If you want to show chat notifications, select *Show chat notifications or Show chat panel*. * **Closed Caption** * Select *Pinned below meeting or Overlay on meeting*. * **Closed Caption Font Size** * Choose *Small* , *Medium* , or *Large*. * **Primary Displays** * If the room has more than one TV display, select the [primary display](https://support.ringcentral.com/article-v2/Access-Configure-Views-Settings-RingCentral-Rooms.html?brand=RC_US&product=RingCentral_Rooms&language=en_US ""). The meeting host can choose different display layouts for each TV by tapping **Gallery View** on the controller. * **Digital Signage** * To show digital signage when a meeting isn't in session, check the box next to **Enable digital signage when idle** . Adjust the [digital signage settings](https://support.ringcentral.com/article-v2/Setting-up-Digital-Signage-using-RingCentral-Rooms.html?brand=RingCentral&product=RingEX&language=en_US "") as needed. * Click **Save**. Note: IT admins can turn on Full HD (1080p) video on the controller. To turn on full HD, go to **Settings** and tap **Labs**. Managing phone line settings ---------------------------- Once you've [assigned a phone number to RingCentral Rooms](https://support.ringcentral.com/rooms/admin/assigning-a-phone-number-to-ringcentral-rooms.html ""), you can manage the phone line settings. * Sign in to the [Admin Portal](https://service.ringcentral.com/ ""). * Click **Meetings** in the top menu. * Click **Rooms \> Rooms List**. * Select a room. * Click the **Phone Line** tab. ![](https://assets.ringcentral.com/content/dam/xml-assets/doc_team/en_us/ringcentral/mvp/Configuring-the-general-settings-in-RingCentral-Rooms/topics/media/3-Phone-line-tab.png) * Click the **Phone Details** dropdown. From here, you can edit the following: * Extension Number * Phone Number * Emergency Response Location Note: If this is your first time setting up a Rooms phone line, you'll only see the option to add a Room phone line. Click **Add Room Phone Line**, then choose your location and the phone number you want to assign. Updating the RingCentral Rooms app ---------------------------------- In the Admin Portal, you can check the app version of your Rooms device. You can also remotely update your RingCentral Rooms software or restart a device that isn't operating correctly. Since restarting your devices can help fix slow or crashing software, it's recommended you restart your Rooms devices regularly. Learn more about [Updating the RingCentral Rooms app](https://support.ringcentral.com/article-v2/updating-ringcentral-rooms-app.html?brand=RC_US&product=RingCentral_Rooms&language=en_US "").