Managing
RingCentral
Rooms settings in the Admin Portal
=========================================================================================================================
As an admin, you can manage your Rooms and phone line settings in the Admin Portal.
Managing general settings
-------------------------
You can manage many general settings from the Admin Portal. To manage general settings:
* Sign in to the [
Admin Portal
](https://service.ringcentral.com "").
* Click **Meetings** in the top menu
* Click **Rooms** , then click **Rooms List**.
* Select a room.
* Click the **Meeting Settings** dropdown.
* You can adjust the following settings:
* **Welcome message**: Play a greeting when a participant joins a meeting.
* **Display experience feedback survey**: Prompt participants for feedback at the end of a meeting.
* **Make meetings private**: A private meeting will display the room's name and host instead of the meeting's subject title.
* **Do not disturb during meetings**: Silence incoming notifications and send incoming calls to voicemail during a meeting.
* **Automatically Start Meetings**: Have the meeting start automatically at the scheduled time. This is only available to Android users.
* **Automatically Stop Meetings**: Have the meeting end automatically at the scheduled time. This is only available to Android users.
* **Auto-accept incoming video invite when not in a meeting**: Automatically join video meetings if you're not in a meeting.
* **Hide host name for private meetings**: Hide the host's name from the meeting display for a private meeting.
* **Dim screen when idle**: Dim screens after five minutes of inactivity.
* **Require pairing code when devices connect to Room**: Require a pairing code for all devices trying to connect to the room.
* **Show upcoming meetings on the Room displays**: Show a list of upcoming meetings on the TV display.
* Click **Save** .
Managing regional settings
--------------------------
You can remotely change a room's time zone, time format, user language, and country code.
* Sign in to the [
Admin Portal
](https://service.ringcentral.com "").
* Click **Meetings** in the top menu
* Click **Rooms \> Rooms List**.
* Select a room.
* Click the**Room Details** dropdown.
* Under **Regional Settings** , click **Edit** . In the popup, adjust the time zone, time format, country code, and user language as needed.
* Click **Save**.
Note:
*
RingCentral
Rooms supports 16 languages. However, the Limit Voice Command feature is available only for US English.
* Dial-in numbers are determined by the country code of the associated room.
Managing audio and video settings
---------------------------------
You can manage the following Rooms audio and video settings from the Admin Portal:
* Microphone level and speaker volume
* Default microphone and speaker
* Default camera
* [Automatic camera framing](https://support.ringcentral.com/article-v2/Control-Room-Camera-RingCentral-Rooms-Mac.html?brand=RC_US&product=RingCentral_Rooms&language=en_US "")
Note: Automatic camera framing is available only for Poly X30, X50, and X70 appliances; Logitech Rally Bar and Rally Bar Mini appliances; Aver VB130 USB Bar, CAM130 USB Camera, CAM340+ USB Camera, CAM520Pro USB Camera, and CAM540 USB Camera; and Yealink UVC40 USB Bar and UVC84 USB Camera (both Windows only).
To change your audio or video settings:
* Sign in to the [Admin Portal](https://service.ringcentral.com/ "").
* Click **Meetings** in the top menu.
* Click **Rooms \> Rooms List**.
* Select a room.
* Click either the**Audio Settings** or **Video Settings** dropdown.
* Change the settings as needed.
* Audio Settings
* **Mic Level**
* **Speaker Volume**
* **Default Microphone**
* **Default Speaker**
* Video Settings
* **[Automatic Framing](https://support.ringcentral.com/article-v2/Enabling-auto-framing-support-for-RingCentral-Rooms.html?brand=RingCentral&product=RingEX&language=en_US "")**
* Click **Save**.
Note: Any setting changes you make in the Admin Portal will sync with your Rooms controller.
Managing display settings
-------------------------
To change your display settings in the Admin Portal:
* Sign in to the [
Admin Portal
](https://service.ringcentral.com "").
* Click **Meetings** in the top menu.
* Click **Rooms \> Rooms List**.
* Select a room.
* Click the**Display Settings** dropdown.
* You can adjust the following settings:
* **Background Image**
* Update the background image on the TV display.
* **Show Participants**
* Select*Show all participants* or *Show video participants only*.
* **Chat**
* If you want to show chat notifications, select *Show chat notifications* or *Show chat panel*.
* **Closed Caption**
* Select *Pinned below meeting* or *Overlay on meeting*.
* **Closed Caption Font Size**
* Choose *Small* , *Medium* , or *Large*.
* **Primary Displays**
* If the room has more than one TV display, select the [primary display](https://support.ringcentral.com/article-v2/Access-Configure-Views-Settings-RingCentral-Rooms.html?brand=RC_US&product=RingCentral_Rooms&language=en_US ""). The meeting host can choose different display layouts for each TV by tapping **Gallery View** on the controller.
* **Digital Signage**
* To show digital signage when a meeting isn't in session, check the box next to **Enable digital signage when idle** . Adjust the [digital signage settings](https://support.ringcentral.com/article-v2/Setting-up-Digital-Signage-using-RingCentral-Rooms.html?brand=RingCentral&product=RingEX&language=en_US "") as needed.
* **[Operation Time](#setting-up-managing-operation-time "")**
* Set the active hours for each day of the week. During Operation Time, idle rooms enter Digital Signage mode or Dim mode. During Non-Operation Time, idle rooms enter Black Screen mode or Sleep mode.
* Click **Save**.
Note: IT admins can turn on Full HD (1080p) video on the controller. To turn on full HD, go to **Settings** and tap **Labs**.
Setting up and managing Operation Time
--------------------------------------
Operation Time lets you define the hours during which a room is considered active. The room automatically adjusts its idle behavior based on the set time range.
Note
Operation Time can only be managed in the Admin Portal, not on the Room Controller. All Operation Time settings are also available in Room Templates.
* Sign in to the [Admin Portal](https://service.ringcentral.com/ "").
* Click **Meetings** in the top menu.
* Go to **Rooms \> Rooms List** and select a room.
* Click the**Display Settings** dropdown.
* Under**Operation Time** , click **Custom hours**.
* Set the active hours for each day of the week.
* Click **Save**.
### Display Period
The Display Period settings control when idle modes start and stop relative to meetings.
|------------------------------------------------------------------------------|------------------------------------------------------------------------------------|
| **Setting** | **Description** |
| Start Dimming / Display Digital Signage content / Entering Power Saving mode | Select how many minutes after a meeting ends before the room enters its idle mode. |
| Stop Dimming / Display Digital Signage content / Entering Power Saving mode | Select how many minutes before a scheduled meeting the room exits its idle mode. |
### Power Saving mode
Power Saving mode determines how the room behaves when idle during Non-Operation Time.
|-----------------------------|-------------------------------------------------------------------------------------------------------------------------------|
| **Option** | **Description** |
| Black Screen mode (default) | The TV displays a black background. The device remains on but shows no content. |
| Sleep mode | The device enters a low-power state. It wakes automatically before a scheduled meeting based on your Display Period settings. |
### Digital Signage
Digital Signage determines how the room behaves when idle during Operation Time.
|---------------|----------------------------------------------------------------------------|
| **Option** | **Description** |
| Off (default) | The room enters Dim mode when idle during Operation Time. |
| On | The room displays digital signage content when idle during Operation Time. |
When Digital Signage is turned on, the following additional settings appear:
|------------------------|--------------------------------------------------------|
| **Setting** | **Description** |
| URL | Enter the web address of the content to display. |
| Mute All Content Sound | Turn on to silence audio from digital signage content. |
To learn more about digital signage content, visit [digital signage settings](https://support.ringcentral.com/article-v2/Setting-up-Digital-Signage-using-RingCentral-Rooms.html?brand=RingCentral&product=RingEX&language=en_US "").
### Operation Time behavior summary
|---------------------------|------------------------------------------|-----------------------------------------------------------------|
| **Time period** | **While idle** | **While active** |
| During Operation Time | Digital Signage mode (if on) or Dim mode | Based on your Display Period setting before a scheduled meeting |
| During Non-Operation Time | Black Screen mode or Sleep mode | Based on your Display Period setting before a scheduled meeting |
Managing phone line settings
----------------------------
Once you've assigned a phone number to
RingCentral
Rooms, you can manage the phone line settings.
* Sign in to the [
Admin Portal
](https://service.ringcentral.com "").
* Click **Meetings** in the top menu.
* Click **Rooms \> Rooms List**.
* Select a room.
* Click the **Phone Line** tab.
* Click the **Phone Details** dropdown. From here, you can edit the following:
* Extension Number
* Phone Number
* Emergency Response Location
Note: If this is your first time setting up a Rooms phone line, you'll only have the option to add a Room phone line. Click **Add Room Phone Line**, then choose your location and the phone number you want to assign.
Updating the
RingCentral
Rooms app
----------------------------------------------------------------------------------------------------
In the Admin Portal, you can check the app version of your Rooms device. You can also remotely update your
RingCentral
Rooms software or restart a device that isn't operating correctly. Since restarting your devices can help fix slow or crashing software, it's recommended you restart your Rooms devices regularly.
Learn more about [Updating the
RingCentral
Rooms app](https://support.ringcentral.com/article-v2/updating-ringcentral-rooms-app.html?brand=RC_US&product=RingCentral_Rooms&language=en_US "").
**Additional resources**
[Installing Rooms on a host computer](https://support.ringcentral.com/article-v2/Downloading-and-installing-RingCentral-Rooms-on-a-host-device.html?brand=RingCentral&product=RingEX&language=en_US "")
[Managing Rooms Devices in the Admin Portal](https://support.ringcentral.com/article-v2/Managing-RingCentral-Rooms-Devices-in-the-Admin-Portal.html?brand=RC_US&product=RingEX&language=en_US "")