Desktop & web

Joining a RingCentral Video meeting via calendar invite 

Last updated on December 29, 2021
When either you or someone else schedules a RingCentral Video meeting for you, you can choose to use your Google or Outlook calendar to schedule that meeting. These meetings will appear in both your calendar and in the RingCentral app. 
For the purpose of this article, we’ll discuss how to join a meeting via your Outlook or Google calendar.

Joining a meeting

  1. Navigate to your Microsoft Outlook or Google calendar. 
  2. Open the scheduled meeting you need to attend.
  3. Join the meeting in one of the following ways:
    1. Click the RingCentral Video meeting link and join the meeting OR 
    2. Copy the invitation link and paste it to your web browser.
Join a meeting via calendar
  1. Enter your name in the field.
  2. Click the Join meeting now button.
  3. Choose how to join your audio.
Note: If the meeting requires you to be signed in to join the meeting, RingCentral Video will prompt you to sign in using your RingCentral account or to sign up for a free account.

Turning off Team meeting invites for Microsoft Outlook calendars

You may see a Join button for Microsoft Teams when you hover over a meeting in your calendar. You can turn this feature off in your settings.
  1. Open the Outlook web app.
  2. Click Settings at the right left corner.
  3. Select View all Outlook settings. This will open the Settings window.
  1. Click Calender > Events and invitations.
  1. Uncheck Add online meeting to all meetings, then click Save.
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