Configuring webinar scheduling settings

Last updated on March 15, 2022

Table of contents

Once you’ve scheduled a webinar, you will be redirected to the webinar details page with the webinar cards. Here, you can edit the date and time of the webinar, send invitations, and configure your webinar settings.

Editing date and time

  1. Go to Webinar via the left navigation bar.
  2. Hover over the webinar you want to update, then click the View or edit webinar details pencil icon.
View or edit webinar details
  1. On the webinar details page, click the pencil icon on the top right of the Date and time card.
Date and time card
  1. Edit the webinar's date, time, and duration.
  2. Edit your time zone and add or change your webinar prep session option. The webinar prep session allows you to meet with your cohosts and panelists before the webinar.
  3. Click Done.

Configuring webinar settings

You can configure your security settings, webinar room settings, and interaction settings on the Webinar settings card.

Configuring security settings

  1. On the Webinar settings card, click Edit on the right of Security.
  2. If your admin sets your webinar to have a password for panelists and attendees, you can view the password under Password. For more info about locking your webinar, go to Managing security settings.
  3. Under Authentication, enable the toggle for Only authenticated users (attendees and panelists) can join if you want to restrict your webinar to participants who have signed in to the RingCentral app.
  4. If you enabled Only authenticated users (attendees and panelists) can join, you could select whether this is for Co-workers who are signed in or Other users who are signed in
  5. Click OK.

Configuring webinar room settings

  1. On the Webinar settings card, click Edit on the right of Webinar room.
Webinar room on the Webinar settings card
  1. Under Audio settings, configure these settings:
    1. Audio options for hosts & panelists: Select Dial in or computer audio or Computer audio only. Your company admin has locked this setting if you’re unable to change it. Contact your company admin if you need to change this setting.
    2. Panelists can mute and unmute themselves: Enabled by default. You can disable this setting if you prefer.
  2. Under Video settings, the toggle for Allow panelists to turn on/off their video is enabled by default. You can disable this setting if you want. Note: Attendees can only view video.
  3. Under Screen-share settings, the toggle for Allow panelists to share their screen is enabled by default. You can disable this setting if you want. Note: Attendees can only view screen share.
  4. Under Recording settings, enable the toggle for Record automatically if you prefer this option.
  5. Click OK.
Webinar room settings

Configuring interaction settings

  1. On the Webinar settings card, click Edit on the right of Participant interaction.
Participant interaction on the Webinar settings card
  1. The toggle for Turn on Q&A is enabled by default. This allows attendees to post questions for hosts and panelists. You can disable this setting if you don’t want this option.
  2. If you enabled the toggle for Turn on Q&A, the setting for Allow anonymous questions would be available. This allows attendees to ask questions without revealing their identities.
  3. Click OK.
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